Job Description

Job Overview

We are looking for a motivated and detail-oriented Purchase Ledger Accountant to join our Finance team. This role is key to ensuring that we meet our commitment to suppliers, paying them on time for the services they provide, and ensuring that payments are made in line with our financial controls.

Responsibilities include:

Invoice processing

- ensuring all purchase invoices are captured, accurately processed into the finance system, and controls in the purchase ledger are maintained.

Payment processing

- ensuring suppliers are paid accurately and according to agreed terms, and that payment controls are adhered to.

Supplier relationship management

- answering supplier queries in a timely and professional manner, verifying supplier bank details, and performing supplier statement reconciliations.

Budget holder management

- ensuring budget holders approve invoices in a timely manner, collaborating with internal departments and suppliers to resolve discrepancies, training budget holders on approvals, maintaining approval workflows, and applying approval thresholds according to the finance rulebook.

Other tasks

- including direct debit postings, supporting the year-end audit, month-end purchase ledger closing including reconciliations, and preparing creditor aging reports.
Hybrid working is available, with the ability to travel to the Twickenham Office and other locations as required.

You will be joining a values-led organisation working within our finance department. We are passionate about making a difference to the lives of the people we care for and ensuring they receive the care they need to live life to the full. We value our team and provide excellent training and benefits.

Main purpose of the job

1. Ensure high quality and timely invoice processing.

2. Ensuring accurate and timely payment to suppliers.

3. Maintaining strong controls on payments.

4. Be the first point of contact for suppliers and resolve their queries.

5. Deliver continuous improvement in purchase to pay cycle.

Key responsibilities

1. Invoice processing

1.1. Ensure all purchase invoices are being captured.

1.2. Accurate and timely processing of invoices into the finance system.

1.3. Maintain controls in the purchase ledger.

2. Payment processing

2.1. Ensure suppliers are paid accurately and according to agreed terms.

2.2. Ensure payment controls are being adhered to.

3. Supplier relationship management

3.1. Answer Supplier queries in a timely and professional manner.

3.2. Verify Supplier bank details.

3.3. Supplier statement reconciliations.

4. Budget holder management

4.1. Ensure budget holders are able to approve invoices in a timely manner.

4.2. Collaborate with internal departments and suppliers to resolve invoice and payment discrepancies.

4.3. Responsible for training budget holders on approvals.

4.4. Maintain approval workflows ensuring correct delegations

4.5. Apply approval thresholds according to finance rulebook.

5. Other tasks

5.1. Direct Debit postings.

5.2. Support in the year end audit.

5.3. Month end purchase ledger closing including reconciliations.

5.4. Prepare Creditor aging reports.

We reserve the right to update and amend this job description to ensure it accurately reflects the role as it evolves. We aim to agree changes with the member of staff although we reserve the right to implement reasonable changes after appropriate consultation.

Our Values

We are a values based organisation and strive to demonstrate this in all we do:

With love:

We carry out our work with love, care and compassion

Living positively:

We are optimistic in everything we do, supporting veterans and their partners in leading happy and fulfilled lives

As a family:

We work and live as one team, one family, one community

Standing in their shoes:

We show admiration and respect for people and never forget what they have done

Take courage:

We are not afraid to do what's right and what is needed

Person Specification

Essential behaviours / characteristics:

Committed to an open, professional and respectful culture. Excellent, clear and confident communicator both verbally and in writing Resourceful and creative problem solver Organised, practical and hands on Tactful, insightful and results orientated High level of accuracy and attention to detail Ability to prioritise and manage multiple tasks

Essential experience:

5 years+ Accounts Payable Experience Deep understanding of the purchase to pay cycle Strong knowledge of accounts payable processes and controls Improving efficiency and effectiveness in a digital environment Systems or project implementation and testing

Desirable experience:

Microsoft Business Central Document capture software Flexible during periods of change
Job Types: Full-time, Permanent

Pay: 34,000.00 per year

Benefits:

Casual dress Company pension Work from home
Work Location: Hybrid remote in Twickenham TW1 3LJ