Job Description

About the Brocklesby Estate

For over 400 years, the Brocklesby Estate has been a cornerstone of North East Lincolnshire's rural landscape. Today the Estate encompasses an extensive range of operations including property and land management, agriculture, conservation, forestry, and a growing portfolio of commercial ventures. We are committed to upholding the heritage of the Estate while developing sustainable and progressive business activities.

As part of our ongoing growth; particularly through our expanding joinery business, Pelham Joinery, we are seeking a motivated and organised Purchase Ledger Clerk / Business Administrator to join our dedicated Estate Office team.

About Pelham Joinery

Pelham Joinery is The Brocklesby Estate's bespoke joinery business, specialising in high-quality timber windows, doors, and handcrafted joinery products. The workshop is experiencing significant growth, driven by a reputation for craftmanship, sustainability, and exceptional customer service. As Pelham Joinery expands, additional administrative and customer support is essential to maintaining operational efficiency and an excellent client experience.

Role Overview

This dual-role position combines purchase ledger duties for the wider Estate with business administration focused heavily on Pelham Joinery. The role is ideally suited to someone with strong financial processing skills, excellent customer liaison abilities, and the flexibility to support a busy and growing workshop operation.

Key Responsibilities

Purchase Ledger - Brocklesby Estate

Process and verify supplier invoices accurately and promptly. Match invoices to purchase orders and delivery notes. Ensure all purchase transactions are accurately and promptly entered into system and prepare weekly/monthly payment runs. Reconcile supplier statements and resolve discrepancies efficiently. Support month-end processes and provide financial information to Estate management. Work within the Estate's accounting system Xero (Experience with Xero is desirable but not essential-full training will be provided).

Business Administration - Pelham Joinery

Customer Journey & Liaison

Act as first point of contact for all Pelham Joinery customers. Manage communication from internal enquiry through to final payment and project sign-off. Assist our surveyor to build quotations in our bespoke joinery software and liaise with customers to agree pricing / specifications for each job. Keep customers informed throughout the project lifecycle, ensuring a smooth and professional experience. Maintain organised records, schedules and documentation for each project.

Workshop & Operational Support

Provide day-to-day administrative support to a busy and expanding workshop. Order materials including paint, fixings, glass, and other supplies required for manufacturing. Liaise with suppliers, contractors, and internal teams to ensure timely delivery of materials and information. Maintain stock and cost records, updating systems as required. Assist with scheduling, workflow coordination, and general operational administration.

Wider Estate Office Administration

Support general office functions including filing, correspondence, record-keeping, and data management. Assist colleagues with ad hoc administrative tasks across various Estate enterprises. Handle telephone and email enquiries professionally and efficiently.

Skills & Experience

Essential

Experience in purchase ledger and financial administration. Strong numeracy skills and attention to detail. Confident in Microsoft Office (Excel, Word, Outlook). Excellent communication and customer service skills. Highly organised with the ability to manage a varied workload.

Desirable

Experience with Xero accounting software (training provided). Knowledge of joinery, construction, manufacturing, or property-related environments. Previous experience in customer liaison or project administration.

Personal Attributes

Professional, reliable and discreet. Friendly and confident when interacting with customers and suppliers. Proactive, adaptable, and able to support a small, collaborative team. Good organisational skills and ability to manage multiple tasks simultaneously. A genuine interest in working within a dynamic rural estate environment.
Job Types: Full-time, Permanent

Pay: 25,000.00-30,000.00 per year

Benefits:

Company pension Free parking On-site parking
Ability to commute/relocate:

Lincolnshire, DN41 8PN: reliably commute or plan to relocate before starting work (required)
Application question(s):

Confident in use of Microsoft Office (Excel, Word, Outlook).
Experience:

Purchase ledger & business administration: 3 years (required)
Language:

English (required)
Work Location: In person