Job Description

Position: Purchase Ledger Manager

Location: In-Person, Whitstable Head Office

Type: Full-Time

Start Date: Late 2025/ Early 2026

Salary: 35,000.00-45,000.00 DOE

Hours: 8am-5pm, Monday to Friday

Holidays: 28 Days P/A Inclusive of Bank & Public Holidays

Company Overview:

A dynamic group of companies are seeking a Purchase Ledger Manager. The position can be made available either for an immediate start or one that happens no later than January 2026. CA Drillers Ltd, CA Fire Protection Ltd and CA Telecom UK Ltd currently employ 200+ staff with further plans for expansion and we're looking for the right candidate to join our hardworking Finance team.

:

This role serves as a critical position within the CA Group of Companies, holding significant responsibility for overseeing all outgoing financial transactions. As the Purchase Ledger Manager, you will not only process, code, and verify invoices, but also manage supplier accounts, ensuring payments are made accurately and on time.

A core aspect of your role will be reconciling supplier statements, resolving purchase-related queries, and maintaining precise and organised financial records to support the broader finance department.

Additionally, you will take a proactive leadership role in overseeing and continuously improving procurement procedures across the group, identifying and implementing cost-saving strategies that drive efficiency and enhance the company's bottom line. Your contributions will be pivotal in streamlining operations and ensuring financial integrity throughout the organisation.

We are looking for someone who approaches their work with a strong sense of drive and determination, tackling challenges head-on and continuously striving for improvement in all areas of the role.

Responsibilities:

Responsibilities will include but are not limited to:

Payments & Supplier Management

Process Payments:

Ensure all supplier payments are processed securely (via BACS), within agreed terms and timeframes, maintaining strong supplier relationships and ensuring no disruptions in services.

Supplier Account Management:

Complete supplier account applications, set up new suppliers, and maintain accurate supplier records. Resolve any issues related to deliveries, pricing, or contract terms through direct liaison with suppliers.

Invoice Management:

Process, code, and verify invoices against approved purchase orders, ensuring accurate and timely payments and maintaining up-to-date supplier accounts.

Procurement & Cost Efficiency

Purchase Orders:

Raise and manage purchase orders (POs) in line with company procedures, ensuring accurate coding, approval, and alignment with budgetary constraints.

Invoice Review & Discrepancy Resolution:

Review and challenge incorrect billing or overcharges with suppliers, escalating discrepancies as necessary.

Procurement Process Enhancement:

Continuously improve procurement processes, focusing on streamlining purchase order management, supplier engagement, and internal workflows.

Cost-Saving Initiatives:

Identify cost-saving opportunities by leveraging procurement data and negotiating better supplier terms, optimizing contracts, and implementing best practices.

Financial Organisation & Accuracy

Record Maintenance:

Maintain a well-organised purchase ledger, ensuring all records (invoices, POs, and supplier statements) are accurately tracked and updated for easy access, reporting, and audit purposes.

Reporting:

Provide detailed financial reports, offering insights to management to support data-driven decision-making.

Reconciliation & Compliance

Supplier Reconciliation:

Lead the reconciliation of supplier statements, ensuring alignment with the company's financial records, and proactively resolve any discrepancies.

Data Compliance:

Ensure all records are compliant with data protection regulations and company policies.

Team Support & Development

Mentorship:

Mentor the Finance Apprentice, providing guidance on key purchase ledger tasks, offering regular feedback to foster their growth and improve task accuracy.

General Finance Support:

Provide ad hoc support to the broader Finance team or cross-functional departments, assisting in achieving company-wide objectives.

Continuous Improvement

Process Optimisation:

Drive improvements in finance practices and procedures to raise standards and improve operational efficiency across the team.

Requirements:

Proven experience in purchase ledger management, accounting, or similar roles. Strong understanding of financial processes, including purchase order management, invoice reconciliation, and supplier payment processing. Ability to analyse and resolve discrepancies effectively, with a focus on maintaining financial accuracy and compliance. Demonstrable experience in identifying cost-saving opportunities and improving procurement strategies. Excellent organisational and time management skills, with attention to detail. Strong communication skills and the ability to liaise with suppliers and internal teams effectively. Experience with finance software, preferably QuickBooks.

What We Offer:

Competitive salary.

Opportunities for professional development. A supportive, team-focused environment within a growing company.
If you are a proactive and detail-oriented finance professional with a passion for streamlining processes and improving financial operations, we would love to hear from you!

Note: Only shortlisted candidates will be contacted for interview.

Job Types: Full-time, Permanent

Pay: 35,000.00-45,000.00 per year

Application question(s):

Proven experience in purchase ledger management, accounting, or similar roles.
Work Location: In person