Job Description

JOB PURPOSE:

Reporting to the sites General Manager, this role is responsible for ensuring that all production and non-production consumables and services are ordered in a timely manner with consideration to Cost, Quality and Service and record any non-conforming activity to the supply base effectively and in compliance with Company Policies and Purchasing procedures. In addition to supporting sites, the divisional and group procurement initiatives the post holder will provide an efficient cost-effective service to internal and external customers.

Key Accountabilities:

To facilitate production by ensuring consumables and services are ordered for relevant areas on time in full in accordance with the production/forecasted planned consumption. To raise, issue and complete purchase orders in line with purchasing procedures. Negotiating/Expediting of Purchase Orders to ensure Smurfit WestRock receive goods within agreed lead times. Deal with Invoice Queries; root causing and reviewing with suppliers/internal stakeholders to avoid recurring issues.
Form part of a project team with Supplier Complaints; raising supplier claims where complaints are registered in QPulse and recovering costs from suppliers, liaising with QA to close out. Ensure company ERP system is accurately maintained to ensure compliance with agreed sourcing strategies e.g. Supplier details, price tables, item codes etc. Work in a uniformed way with colleagues, developing a system whereby knowledgeable cover is maintained during absence for whatever reason. Maintain cover for absent colleagues. The Purchase Coordinator will offer practical, hands on, day to day training and support where needed including V2 training, PO placement, order call-off's, escalations, and other daily routines.
To record stock levels and purchase stock in a timely manner and ensure systems are updated to reflect orders placed and received. Develop and maintain a professional relationship with colleagues across all departments to improve the flow of communication and understanding within the business. This involves liaison with all relevant personnel in planning, production, customer services, sales and warehousing. Involvement in stock takes as required. To support research and analysis for key business projects and developments within the business to support continuous improvement, cost savings initiatives and strategic change directed from customers, or corporate or at local site level. Reporting - Generating, maintaining, and issuing a range of reports on stock, stock holdings and stock agreements and full analysis for specific customer accounts. Build relationships with suppliers, attend meetings where appropriate and assist the quality team for auditing supply base. + To drive performance improvement in purchasing function.
+ To be proactive in the pursuit and participation of continuous improvement projects and operational excellence.
+ To complete all necessary administrative tasks (electronic & paper).
+ To learn and support the planning and material ordering function thus providing cover at both sites.

Qualification

Educational and professional:Graduate calibre Ideally working to MCIPS qualification - or wishing to start

Knowledge, Skills & Experience

3 years' experience within purchasing and ideally within in a manufacturing environment Awareness of materials and supply chain used in production Relevant experience of statistical analysis and trend analysis Project management and problem-solving skills Interpersonal and negotiating skills Commercial Acumen * Organisational and priority management skills