Job Description

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Why Join Us
The QHSE Coordinator provides support to the Head of QHSE in the delivery of QHSE services to the client through completion of administration, coordination, monitoring and reporting activities.
What You'll Be Doing

• Liaise with internal employees, client stakeholders and supply partners to schedule audits and track remedials thereby ensuring the property related audit schedule is completed in accordance with contractual agreements.
• Assist with the investigation and review of Accidents, Investigations and Near Misses (AINM), reported by client employees via the supply partner.
• Liaise with relevant internal and external stakeholders where required to support audit schedule delivery and AINM reporting to the client to ensure delivery of contract scope and required client compliance standards.
• Ensure effective use and compliance of relevant client systems , e.g Track Record and Ostara, for all audits and incidents.
• Compile and analyse QHSE statistics and dashboards for client reporting, drawing insights and conclusions of trends and compliance.
• Coordination of purchase orders (PO) for QHSE activities.
• Provide administrative support and manage QHSE client documentation compliant with appropriate confidentiality and data protection requirements.
• Support the Head of QHSE to proactively organise meetings, preparing agendas, taking minutes, and following up on actions.
• Build and maintain knowledge of QHSE service delivery to the client including process and procedural requirements to ensure contract compliance. Support mobilisation and transition activities for new client sites or services.
• Liaise with and support the Arcus HSQE team where required in providing a safe workplace for Arcus colleagues in the delivery of IFM services to the client.

What We're Looking For
Knowledge and Experience:

• Audit experience essential
• Experience in operational coordination roles within facilities management or similar environments.
• Excellent administration skills and use of Microsoft office, excel and PowerPoint.
• Analytical and problem-solving skills.
• Strong administrative, organisational, and communication skills.
• Confidence to liaise with internal and external stakeholders.

The post holder must be able to work flexibly as determined by the business requirements and this will involve travel UK wide.
Requisition ID
2025-8002

Skills Required