Job Description

About us:

Nithsdale Vets is a small animal practice, consisting of 21 members of staff, who work closely with one and other across both of our established sites in both Dumfries and Thornhill.

We currently have a full-time Receptionist vacancy at our Dumfries practice, although, a degree of flexibility is essential, as you will be expected to provide cover to our Thornhill site as and when required. This is a permanent position working 42.5hrs per week, Monday to Friday, as well as a rotational Saturday in Dumfries.

Main Purpose of the Role and Responsibilities:

You will act as the first point of contact for our clients and the general public both on the telephone and in person, demonstrating a professional and knowledgeable impression to promote the Practice and give confidence to our clients. You should be able to demonstrate a high level of resilience that enables you to work under challenging circumstances and a fast paced environment. Your responsibilities will include:

Check/update vaccine/contact details upon each visit or during each phone call. Where appropriate record any other information on the Practice system to support the Vets during consultation process. Ensure invoices are correct and any adjustments have been added. Secure follow up appointments to close a treatment plan fully wherever possible. Actively promote any promotional schemes. Keep the reception area clean and tidy at all times, especially ready for the next working day. Adhere to all practice/reception policies/procedures to ensure an excellent level of customer service to our clients at all times. Be responsible for own Personal Development by attending internal/external courses and personal study to develop skills. Under the Health & Safety at Work Act 1974, it is the duty of every employee to take reasonable care of themselves and others at work. This also includes taking care of equipment and reporting immediately any items not working. Carry out stock orders when required and assist with the biannual stock take. Booking, cancelling and changing appointments. Receiving cash/card payments. Handle insurance claims and instalment queries. Deal with cash exchanges and end of day banking procedures. Attend team meetings as and when requested. Dispense medications/prescriptions. Keep client/patient records up to date. Check clinic emails and process appropriately. Liaise with charities regarding collection boxes. Ensure all daily paperwork completed (lab reports, consent forms, vaccination paperwork etc.). Client information and all counter sale products are well stocked and clean. Maintain stock levels on a daily basis (food or special orders for the surgery or clients). Keep puppy/new client packs made up and in stock Ensure change available in till for next working day. Assist with client invoices and statements Deal with and organise incoming and outgoing post. Ensure all messages are recorded legibly and in full, including pet and client's name, address, contact number and problem, and passed on to the relevant person Fill out consent forms ready for next day surgeries. Send out correct booster/wormer and flea reminders. Fill out paperwork for Pet Healthcare Plan/4-week free insurance Any other duties requested by the Practice Manager, Associate Vets and Support Staff.

Salary and Benefits:

Salary for this role is 27,077.51

34 days Annual Leave (including PH's) Enhanced Annual Leave in accordance with length of service Birthday Leave Cycle to Work Company Sick Pay Employee Assistance Programme Discounted pet food and treatment up to 3 pets Discounts with major retail stores, plus many more staff benefits Bring your dog to work

Dress Code:

All required items of uniform will be provided.

Travel Requirements:

As this role involves a degree of travelling, you should hold a full driving licence with no endorsements.

Closing Date

:

Friday 25th July 2025

Job Type: Full-time

Pay: 27,077.51 per year

Benefits:

Additional leave Bereavement leave Company pension Cycle to work scheme Employee discount Enhanced maternity leave Free flu jabs Health & wellbeing programme On-site parking Sick pay Store discount
Schedule:

Monday to Friday Weekend availability
Work Location: In person

Application deadline: 25/07/2025
Reference ID: Nithsdale Vets Receptionist 2025