Job Description

An exciting opportunity for a

Part Time Receptionist

has arisen in our busy

Fareham office

. As a full service law firm, Glanvilles provides legal services to both individuals and businesses, with four offices across the South Coast.

The working hours are 10am to 2pm Monday to Friday, excluding Tuesday's which are 9am to 5pm.

Overall job purpose:

The prime tasks are; Reception attendance and front of house duties, and assisting with general office administration for all legal departments.

Day-to-day duties will include but not limited to:

Reception (first point of contact). Answering the telephone, and meeting and greeting clients and visitors and recording the data into Microsoft Excel spreadsheets. Ensuring meeting rooms are set up, booked and kept tidy within Outlook Diary system. Providing refreshments as directed, including checking of stock levels and ordering water bottles and coffee machine items. Assistance and monitoring with opening and distributing post. Using IT software to include but not limited to; in-house case management systems, Microsoft package, archiving and retrievals through 3rd party, stationery requests through 3rd party and arranging collections of the office confidential waste through 3rd party. Administration support to all teams. Monitoring the office petty cash and taking card payments for clients in reception area. Assisting all teams with general ad-hoc tasks such as certifying ID, data entry, accepting documents from clients, scanning and photocopying etc. Assisting with office H&S with the HR Manager, including monthly H&S checks and fire warden duties.

Skills Required

Be polite and professional with a good vocabulary (both written and spoken). Confident in dealing with people of all levels. Ensure each client feels valued. Be able to maintain confidentiality. Accuracy and speed when entering data into the system. Flexibility with occasional cover for reception team absences. Be familiar with Microsoft Office and willing to learn the use of other programmes.
Job Types: Part-time, Permanent

Pay: 12.40-12.80 per hour

Benefits:

Additional leave Company pension Enhanced maternity leave Enhanced paternity leave Free flu jabs Free parking On-site parking
Schedule:

Monday to Friday No weekends Overtime
Application question(s):

If successful, what is your notice/availability This is a part time role, are you able to commit to the hours detailed in the above job description?
Experience:

Reception: 1 year (preferred)
Work Location: In person