Job Description

Specialized Signs Ltd is one of Scotland's largest signage companies based in Newbridge, Edinburgh.

We are currently seeking an experienced Part-time

Receptionist/Administrator

to join our growing team based in Edinburgh. This role within our business is fast paced and we are seeking a candidate who is self-motivated and can hit the ground running. The job has potential to become full time.

Key Responsibilities: -

Welcoming customers and visitors to the office, ensuring that visitors sign in and out and that customer vehicles being dropped off and collected are recorded correctly.

Answering incoming calls in a timely and professional manner, directing them to the relevant team member or taking messages and ensuring these are relayed promptly and efficiently.

Managing email inboxes and ensuring all emails are dealt with or forwarded to the relevant team member.

Assisting with customer and supplier invoicing, payment reconciliation and maintaining spreadsheets. Taking payments either in person or over the phone by credit/debit card and dealing with petty cash.

Arranging couriers to collect orders for delivery to customers.

Placing orders for small items of stock / office supplies / staff uniform / PPE as requested by the team.

Typing letters and memos, filing, and other clerical duties.

Other ad hoc duties as required by the business.

Person Specification:

You will have proven work experience as a Receptionist, Front Office Representative or similar role. You will be comfortable using a variety of software packages including Microsoft 365 (Word, Excel, One Note and Outlook) which is essential. Working knowledge of Sage 50 Accounts and / or Xero accounting software as well as industry specific software is desirable, but not essential, as full training will be given. Professional attitude and appearance - you will be the first point of contact with the business so it is important you have a smart appearance and are welcoming and professional at all times. This is a customer facing role so strong communication skills are vital whether face to face, by telephone or via email. Ability to be resourceful and proactive when issues arise. Excellent organisational skills Strong timekeeping and time-management skills are essential, with the ability to manage and prioritise tasks in a busy environment, providing admin support to the wider team and senior managers as needed. Attention to detail and a can-do attitude are important skills for this role.

Details of Job: -

Location: Newbridge, Edinburgh EH28 8LH

Type: Part-Time 5 days a week

Hours - 11.00am - 3.00pm (negotiable)

Required Experience: - 2 years.

This position offers an exciting opportunity for someone who enjoys interacting with people, providing strong administrative support, and being an integral part of a dynamic team. If you meet the qualifications listed above, we would love to hear from you!

Job Type: Part-time

Pay: 12.60 per hour

Expected hours: 20 per week

Benefits:

Cycle to work scheme Employee discount Free parking On-site gym On-site parking
Education:

GCSE or equivalent (preferred)
Experience:

Customer service: 1 year (preferred) Sage 50 Accounting: 1 year (preferred) Administrative: 1 year (preferred)
Language:

English (required)
Licence/Certification:

Driving Licence (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person

Reference ID: Receptionist/Admin