Job Description

Fixed Term Contract - 4 months

Job Role

Soha is committed to improving the accessibility, security, and governance of our information. As part of our digital transformation and in preparation for the decommissioning of legacy document storage systems, we are undertaking a time-limited project to digitise a large volume of paper records.


In this temporary role, you will report to the Data Governance Lead and work closely with colleagues in Business Transformation, Office Services, Development, and Home Ownership, to ensure that key paper documents are appropriately reviewed, scanned, indexed, and archived into SharePoint. You will also support the Office services team with general office management duties.


This post offers a unique opportunity to contribute to an important organisational objective with long-term impact. It requires an individual with a high degree of attention to detail, patience, and the ability to follow structured processes while working with confidential information.

Key Duties

Prepare and organise physical documents in readiness for scanning, ensuring documents are complete and legible Liaise with internal teams to confirm document retention and destruction requirements based on agreed schedules Digitise documents using a high-resolution scanner, adhering to formatting, file naming, and indexing protocols Upload scanned files to SharePoint in accordance with the agreed folder structures and metadata tagging Maintain an accurate log of scanned and destroyed files, ensuring data integrity throughout the process Flag any issues, inconsistencies, or queries about document types or scanning quality to the supervisor promptly Assist with coordination of boxes and storage spaces, ensuring paper records are handled securely and efficiently Ensure adherence to GDPR and Soha's Data Protection Policy when handling personal and sensitive records Sending outgoing post and scanning and distribution of incoming post Handling general enquiries, printing, and issuing of staff IDs Arranging repairs/services for the office in general, as well as company vehicles

What you will need

Strong organisational skills and attention to detail Ability to work independently and maintain focus on repetitive tasks Basic understanding of document scanning processes or office-based admin experience Familiarity with Microsoft Office, particularly SharePoint, or willingness to learn Good communication skills and the confidence to liaise with staff at all levels Discretion when handling confidential and sensitive documents Willingness to carry out physical handling of boxes and files

It would also be nice to have

Previous experience in records management, scanning, or archiving Familiarity with GDPR principles relating to information handling and retention Past experience of general office management and administration Experience working in housing, local government, or regulated sectors

Contract Type: Temporary (4 months)

Salary: 24,000


Hours: Full-time, 37 hours per week

Location: Based at Soha's main office in Didcot