Job Description

Recruiter and Office Coordinator

Role summary:

We're looking for a proactive and people-focused Recruiter and Office Coordinator to join our growing team at White Rabbit. This role combines end-to-end recruitment for our production team with office administration duties to support the smooth running of our Oxford bakery office (Chalgrove - OX44 7RW).

You'll play a key role in finding, attracting, and supporting great people, while ensuring the office remains a welcoming, efficient, and well-organised environment.

What you'll be doing:

Recruitment & HR responsibilities:

Manage the full recruitment cycle from job posting to onboarding Proactively source candidates through job boards, LinkedIn, and social media Build strong relationships with candidates and ensure a positive candidate experience Track and support applicants throughout the interview and hiring process Liaise with recruitment agencies for production staffing needs Conduct telephone interviews and coordinate in-person interviews with production managers Partner with hiring managers to understand current and future recruitment needs Write and post engaging job adverts that highlight key role aspects Support employee wellbeing and engagement initiatives Oversee key parts of the employee lifecycle, from onboarding to development and promotions Maintain accurate candidate and employee records in the CRM system Process monthly timesheets and collaborate with the finance team on payroll Act as a first point of contact for employee grievances, following the correct HR process
Office Administration responsibilities:

Coordinate general office and production admin tasks Support cross-functional teams with various administrative needs Help maintain a positive, productive workplace culture
You'll be working in our office based in Chalgrove (OX44 7RW). We're typically on site five days a week, but we offer the flexibility to work from home one day per week. Please note the salary is 28,000/year pro rata (based on 20h/week).

Enthusiastic and positive attitude Ability to take initiative and work in a small team Strong written and verbal communication Confident with using MS Office Previous experience in Recruitment/HR preferable but not essential. Must have own transport due to rural location

We're White Rabbit:

White Rabbit was founded on the belief that no one should have to compromise on good food. With an Italian chef as a co-founder, we've used traditional family recipes and the very best ingredients to create gluten free dishes inspired by Italian classics. We've even built our very own gluten free bakery to deliver on our promise.

Whilst pizza is our heartland, we've also dedicated ourselves to perfecting the beloved Italian-inspired dishes that you were missing, like focaccia, pasta and desserts. As we've expanded the range of food we make, we've remained true to our ambition to craft delicious, high-quality food that everyone is proud to eat. Our growth has always been driven for and by you, our consumer.

It's an incredibly exciting time at White Rabbit. We're growing four times faster than gluten free meal solutions in the marketand we've just re-launched. We have ambitious growth plans across the next few years, and our core behaviours Be Agile, Be Proud, Be a Leader, are at the heart of that. So, if you're looking to learn in a fast-paced environment with plenty of responsibility then we'd love to hear from you!

Why work for us?

A chance to shape the next phase of growth. We're the number one gluten free pizza brand in the market and the fastest growing brand in total pizza in the UK. And with a re-launch and new & improved recipes behind us, this is just the beginning!

The opportunity to work with a wonderful & experienced team, who lead the way in championing making gluten-free food more accessible & uncompromised every single day.

A range of benefits, including a competitive salary, plus pension. You'll get 25 days annual leave, plus your birthday off. We also volunteer as a team twice a year & get together for socials, with free snacks, coffee & more!

Plenty of experience & opportunity to progress, it's yours to go after if you want it!

*Neilsen, Grocery Mults, Unit Growth, 52 w/e 11th Jan 2025 vs YA
Neilsen, Grocery Mults, Value Share of Gluten Free Pizza, 52 w/e 11th Jan 2025

Job Types: Part-time, Permanent

Pay: 28,000.00 per year

Expected hours: 20 per week

Benefits:

Casual dress Company events Company pension On-site parking Sick pay
Experience:

recruitment: 1 year (preferred)
Work Location: In person