Job Description

Contractual hours

36.25

Basis

Full time

Job category/type

Central Functions

Date posted

30/07/2025

Job reference

REQ003057

Recruitment Coordinator

Location:

Reading

Employment Type:

Permanent, Full Time

Grade:

Associate

Hybrid

REQ003057

About XPS Group:

Application Closing Date 10/08/25

XPS Group is a prominent UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.

About the Role:

We are seeking a Recruitment Coordinator to join our award-winning business. The

Recruitment Operations Team

, part of HR, works closely with HR Admin, Payroll, and stakeholders across the business to deliver a seamless recruitment and onboarding experience. From issuing contracts to coordinating corporate inductions, the team ensures smooth transitions for new hires.

Key Responsibilities:

This role may suit someone looking to start out in HR/Recruitment. Studying for the HR support apprenticeship level 3 will be considered
Issue employment contracts and onboard new starters Support with pre-employment vetting i.e., Disclosure & Barring Service (DBS) checks, right to work checks, credit checks, references, and other relevant compliance requirements, in accordance with the legal obligations for data protection, and other appropriate statutory and regulatory requirements. Contribute to the maintenance of the recruitment and onboarding Excel tracker Support the Talent Acquisition team and with recruitment and Applicant Tracking System (ATS) administration Respond to queries via the recruitment inbox and HR Service Portal, ensuring all queries are responded to and resolved within the agreed timeline. Review and approve invoices from third party suppliers Contribute to the delivery of recruitment projects and the continuous improvement of the recruitment function General administration duties such as, checking invoices, filing, archiving, and GDPR compliance

Due to the changing nature of the business, the job holder may from time to time be required to undertake other activities of a similar nature that fall within their capabilities. The role may occasionally require some travel.

Your Profile:

Essential
Experience of working in a customer service environment e.g. office, retail or hospitality IT literate and confident working with different systems for various processes e.g.MS Office software (Outlook, Word, Excel) Possess strong communication skills both written and verbal. Grade 4 or above GCSE Maths and English, or equivalent Able to work effectively under pressure to tight deadlines, with strong attention to detail Have a flexible, adaptable approach and willingness to learn new skills. Possess an enthusiasm to develop, improve and enhance the service provided. Able to maintain confidentiality and integrity at all times

Desirable
Work experience within an HR, Recruitment or administrative environment Experience of using systems e.g. Applicant Tracking System (ATS), databases, online platforms

What We Offer:

Enjoy a competitive salary, annual discretionary bonus, and 25 days' holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.

How to Apply:

Interested candidates should submit applications below or contact recruitment@xpsgroup.com. Join XPS Group and contribute to a dynamic and inclusive workplace.

Equal Opportunity Statement:

XPS Group is committed to diversity and equal opportunities. We welcome applications from all candidates, irrespective of sex, race, disability, sexual orientation, religion, or belief. As a Disability Confident employer, we ensure accessible and supportive work settings for all employees.

Eligibility:

Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, Employment or educational references, Satisfactory credit checks and eligibility to work in the UK before an offer can be made. XPS Group is not able to provide sponsorship to employees.

Who are we:

To find out more please visit: www.xpsgroup.com