Job Description

Vacancy Type
Temporary/Fixed Term
Duration
Up to 12 months, with the possibility of extension or permanency
Location
SPS College/Hybrid
Pay Band
C
Salary
Starting salary of 28,425

Closing Date

18/06/2025, 10:00
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
This is a really exciting time to join our Workforce Planning Team involved in recruitment, workforce planning and talent management activities across the Scottish Prison Service. If you enjoy working across a range of tasks and activities, this could be the role for you!


You do not need to have prior recruitment experience to excel in this role, instead we are looking to recruit someone with transferable skills and a positive attitude to learn in role and deliver a first class service.


The purpose of this role is to provide comprehensive support to Resourcing Managers and Hiring Managers in the co-ordination, facilitation and delivery of the end-to-end recruitment process. The focus will be on providing an excellent recruitment experience for hiring managers and candidates. You will ensure that campaigns are designed and implemented in a way which meets business needs and adheres to the Civil Service Recruitment Principles of open and fair competition.


Overall, you will have a positive and valuable contribution to play in attracting and securing high calibre candidates into roles across the SPS.


This role is eligible for hybrid working arrangements.



Responsibilities
Provide a comprehensive administrative service in support of recruitment processes for a range of internal and external vacancies from vacancy preparation and advertising through to candidate screening, selection and placement. Ensure that recruitment and selection methods are applied in a way that is organised and in compliance with our Policies, Procedures and in line with the Civil Service Recruitment Principles.

Liaise closely with line managers whilst ensuring that campaigns are both designed and implemented in a way which is tailored to the needs of the business but also compliant with SPS policies.

Provide guidance, support, advice and feedback to candidates, hiring managers and Resourcing Managers throughout the recruitment process. Your approach will be customer and stakeholder focused.

Provide accurate and timely transactional responses and communication with candidates and hiring managers, responding to queries and requests as appropriate and using discretion to resolve issues.

Conduct pre-employment checks in line with SPS Recruitment & Selection Policy as well as Civil Service Baseline Standards.

Assist with on-going Resourcing project work in policy/systems development as required.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Knowledge, Skills and Experience Requirements

Service Delivery Experience

Experience of delivering a high quality service for stakeholders. Ability to identify opportunities for improvement, manage priorities and meet deadlines.

Essential

Digital Skills

Experience of using digital tools including Microsoft Excel, Word, Outlook & SharePoint to support streamlining processes and efficient management of information.

Essential

Administrative Experience

Ability to manage digital administrative processes, maintain accurate records and carry out effective digital schedule management.

Essential

Working with Others

Ability to work and collaborate with a wide range of stakeholders to achieve positive outcomes.

Essential

Behaviour Requirements
Plan & Organise

Listen & Communicate

Accountability & Initiative
Selection method 1
Interview