Job Description

Key Responsibilities

Production

Administrative support to Area Managers / General Manager as required to include:

Point of contact for regional Farm Managers. Assist in the production of reports for suppliers, growers etc. Provide farms with ongoing lab testing kits for beginning and end of crops. Collate and provide information. Collate farm weekly returns and send to accounts.

HR

Collate weekly timesheets to record rest days, sickness and holidays on the HR System. Record sickness absence, collate sick notes and return to work interviews ensuring the information is uploaded on the HR system. Completion of Company forms i.e. new starters, transfers, salary changes, personal changes. Collate, check and file employee working time forms highlighting any anomalies to the Manager. Organise training courses in line with the Poultry Meat Training Initiative requirements and update Poultec Database. Responsible for employees Induction and End of Probation process.

H&S

Collate H&S Audits and record information on H&S Database. Ensure outstanding faults are highlighted to relevant Area Manager. Report and record accidents in line with Company procedure. Distribute Health & Safety updates to relevant people. Take minutes of H&S meetings.

Payroll / Accounts

Collate month end stock sheets to obtain gas and electric readings to transmit to accounts. Record gas, oil or electric readings and send recharge bill to relevant farm. Responsible for regional payroll input utilising the Time Recording System. Complete and process expenses for area.

Purchasing

Order required production supplies via internet and telephone. Input and collate purchase orders for all required suppliers to the concerned area.

General

Maintain filing and record keeping systems using spreadsheets and databases as appropriate. Book venues and arrange refreshments for meetings and training courses. Answer telephone and deal with queries. Sort and distribute post. Deal with daily deliveries. Other duties commensurate with the post as required. Occupy reception desk and take incoming phone calls and transfer if required.

Skills & Competencies

Ability to communicate effectively with a wide range of people in writing, by telephone and via electronic communication services (email, internet etc). Must have the ability to work on own initiative, establish priorities, plan own work and meet deadlines. Diligently pays attention to detail and checks own work to ensure quality and accuracy. Commitment to confidentiality. Flexible approach to duties. Can work both on own and as part of a team. Ability to work under pressure in a calm and efficient manner. Strong IT skills, including Word, Excel, use of databases etc. Ability to anticipate and recognise problems, gathering information and notifying the appropriate people to ensure satisfactory resolution.

Requirements

Experience in using Microsoft Excel. Strong interpersonal skills, with the ability to manage multiple priorities effectively.
Job Types: Full-time, Permanent

Pay: 24,420.00-29,000.00 per year

Benefits:

Company pension Employee discount Life insurance On-site parking Referral programme
Experience:

Administrative: 1 year (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person