Job Description

This Regional Office Administrator will provide a full, comprehensive support service to both the Regional Director, the Senior Management team and the region.

Supporting team members, ensuring diary management, travel, and accommodation are booked, and the production of documents as and when required is completed, Office supplies are ordered and tracking the budget.

Key Responsibilities

Provide weekly and monthly reports collating data from regional sites Assist in the update and production of monthly reports, KPI information, presentations, briefing papers and any other documentation as requested by the Regional Director and senior team. Build and manage internal and external customer relationships, acting as a first point of contact for queries and redirecting to the most appropriate person. Coordinate and organise external and internal meetings, ensuring that the regional team have relevant documentation prepared for meetings. Manage and update the regional SharePoint information pages relating to the various workstreams. Establish and maintain office procedures and systems, i.e. filing systems Administer leave requests, ensuring that the regional team are aware of all holiday leave. Perform daily administrative tasks as requested by the regional team. Administration of budgets, including regional office IT & stationary, ensuring these are managed cost-effectively. Ensure the office is tidy/clean. Be the key contact for the car parking, travel and accommodation booking system and manage and communicate any changes to the relevant persons. Manage the legal contract administration and archiving system, ensuring the files are stored in line with the Company procedures. Be the key contact for facilities management for the office with guidance and support from the HSEQ team. Attend meetings when required, taking accurate notes, ensuring they are distributed promptly, and monitoring the progress of action points from the meetings. Coordinate travel arrangements and book accommodation and car parking. Manage incoming and outgoing posts. Ensure the diary of the Director is managed effectively, and arrange events as required Book meeting rooms, issue meeting papers, and ensure the equipment required is available Take telephone calls and ensure relevant messages are communicated

Key Measures and Targets

Ensure the Senior Team is aware of key Regional KPIS and performance against them Consistent and timely reports compiled for the region All expenditure is controlled and remains within the allocated budget Compliance with the Facilities Management pack and associated regulations All travel and accommodation bookings are made to suit diary requirements The Director's diary is always to be kept up to date

Key Relationships

Directors Senior Regional Management team Internal Head Office Accounts and Reception team

Essential

Administration experience Proficient in the use of the Microsoft Office suite of packages Ability to communicate at all levels High regard for confidentiality Ability to work with minimal supervision Willingness and enthusiasm to take on new challenges and develop the role Organised with the ability to prioritise and take ownership of workloads

Desirable:

A-Level/BTEC business qualification, or equivalent Experience working within the built environment industry
Job Type: Full-time

Pay: 26,000.00-28,000.00 per year

Benefits:

Company pension
Schedule:

Monday to Friday
Language:

English (required)
Work Location: In person

Reference ID: 1117/987