Job Description

We are seeking a dedicated Research Administrator to provide comprehensive administrative support for the Generation Study at Whittington Health NHS Trust. Working under the supervision of a Research Midwife, you will play a vital role in coordinating all aspects of this important research at the local level.



You will navigate the full spectrum of study coordination, ensuring seamless recruitment processes, effective participant communication, and accurate data entry. This role offers a high degree of autonomy while maintaining clear accountability to the Research Midwife, allowing you to make independent decisions on routine administrative matters within established protocols.



This supportive position presents an excellent pathway to gain valuable experience in clinical research. You will be part of research that has the potential to significantly improve healthcare outcomes for children and families.



Please note that this advert may close early if sufficient applications are received.



Your personal statement should reflect your genuine experiences, motivations, and understanding of the role - we encourage authentic, personal responses rather than AI-generated.



Navigate screening clinic lists, identify eligible participants, and coordinate initial study communications



Manage participant contact records, schedule consent visits, and handle routine administrative queries



Input recruitment data, maintain participant records, and ensure database accuracy across all study systems



Coordinate sample collection requirements, register samples, and manage courier shipments with proper documentation



Liaise with internal and external partners to resolve logistical challenges and coordinate study activities



Order and distribute study materials, maintain stock levels, and ensure timely delivery of participant packs



Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone.



Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.



Study Navigation



Support the Research Midwife in managing Generation Study activities at site

Navigate screening clinic lists to identify potential participants

Send and discuss study information with eligible participants - including via message, email or telephone

Track and manage referrals within the site's systems

Coordinate booking of consent visits for the Research Midwife with interested participants

Maintain participant contact records and coordinate follow-up communications

Resolve routine administrative queries independently, referring complex issues to senior staff



Data Entry & Reporting



Input recruitment data onto Edge (Research Management System)

Maintain accurate records of participant progress and sample status

Support reporting and audit requirements by ensuring data is up-to-date and complete

Input recruitment and sample tracking data into the study database (Edge)

Maintain alerts on Careflow EPR to notify of study enrolment



Coordination and Logistics



Liaise with internal and external stakeholders to coordinate study activities

Track participant delivery dates and maintain accurate records

Match consented participants with sample collection requirements, identifying who has samples collected versus those awaiting collection

Register samples in the system ahead of courier collection

Coordinate with courier services to arrange sample shipments from the site

Ensure proper sample documentation and audit trial

Take initiative to resolve logistical challenges



Supply Management



Provide study packs to consented participants through postal delivery or at hospital appointments

Order and monitor study supplies including information packs, leaflets, and sample collection materials

Maintain adequate stock levels and coordinate supply distribution

Support administrative documentation and record-keeping requirements