Job Description

Department: Research Office


Location: York


Salary: 25,448 to 26,338 per annum pro rata


Closing Date: Wednesday 06 August 2025 at midnight


Interview Date: Wednesday 27 August 2025


Reference: 116-25

Part time, permanent

Location: York

Salary: 25,448 to 26,338 per annum (15,474 to 16,016 per annum pro rata)

Introduction to YSJ University

Situated in the heart of the historic city of York, and with the recent addition of our new London Campus, York St John University has a long and proud tradition as a distinguished higher education provider.


Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging.

The Team

Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging.


The Research Office offers central professional support to all academic staff in the university. You will be working in a small friendly team of research officers and academic staff.

The Role

The post holder will support Heads of School, School Research and Knowledge Transfer Leads, the Head of Research Office and PGR School Manager, as well as all academic staff and students in aspects of the University's activities as defined in the job description.


The post holder will work closely with other members of the Research Office to support the delivery of the University's Framework for Research and Innovation and the attainment of research objectives embedded in the University's strategy. The Research Administrator is responsible for general administration within the office. Hours of work 22.5 hours per week.

Key Requirements

The post holder will need to demonstrate comprehensive experience of working with Microsoft Office applications including Word and Excel. Experience in the development, enhancement and documentation of administrative systems and procedure, along with the experience of providing advice and guidance to academic and administrative colleagues at all levels in a university or organisation of similar scale and complexity.


The successful candidate will have a passion for research and in particular supporting our staff with excellent customer service.

Additional Information

For informal enquiries please contact Emily Smith (e.smith2@yorksj.ac.uk)


Unfortunately this role is not eligible for Skilled Worker Visa sponsorship however we welcome your application if you are able to evidence right to work in the UK via an alternative route.


We offer a range of family friendly and inclusive policies and facilities and welcome applications from individuals from underrepresented backgrounds. As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements.

This vacancy is scheduled to close on the date indicated at the bottom of this advert, but we may close earlier if we receive a high level of applications.

Application process support

We are keen to support you throughout the recruitment process. Before starting your application please refer to the attached candidate application form guidance below which provides advice about completing the application process.


If you require a reasonable adjustment in order to apply for this position please contact vacancies@yorksj.ac.uk. Within the application form there is an opportunity for you to request a reasonable adjustment at the interview stage of the process, however if you wish to discuss this in further detail at any point in the process please do not hesitate to contact us. The following resource may help you adapt the device you are using to apply to suit your needs My Computer My Way (abilitynet.org.uk)


Please note that CVs are not accepted in place of the application form. Within the application process you will be asked to answer a selection of work-related questions. Our aim is to get to know you, and understand your individual skills and experience, and how you would apply these within the role. We are aware that AI can assist you with this, but we would prefer you to share your answers in your own words.

Our benefits package

We offer a wide range of employee benefits including -

Excellent annual leave entitlement, including five discretionary university closure days over the Christmas period Disability leave (applies to staff who have disclosed a disability and is also available to staff with disabled dependants) Pension scheme Health Cash Plan after six months service Employee Assistance Programme Paid leave for Armed Forces Reservists On-campus courses, one-to-one tutorials, and online resources to help you develop your digital skills and work with new software Relocation expenses package for certain roles Reimbursement of Skilled Worker Visa application fees and Visa loan scheme for additional costs (if applicable to the role)

Further information about life at YSJ

Our attached 'further information' document below provides further information about our culture, achievements and testimonials from our employees.


Read more about our culture, inclusive community, working arrangements and benefits for York St John employees


Read the latest news, views and stories from our staff and students.


Read more about our commitment to managing and reducing our environmental impact and to promoting sustainable development wherever we can.

Closing Date -

Wednesday 06 August 2025 at midnight

Provisional Interview Date -

Wednesday 27 August 2025