Job Description

Are you a detail-oriented and experienced legal secretary seeking to progress your career with a well-respected law firm? Join our specialist property team and play a crucial role in supporting our Residential Conveyancing department. We are looking for an organised, proactive individual passionate about delivering exceptional administrative and client support within residential property law.

Key Responsibilities

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Providing comprehensive secretarial support to solicitors and fee earners in residential property transactions, including sales, purchases, transfers of equity, remortgage, and new build matters. Managing the opening, closing, and archiving of client files in accordance with compliance requirements and firm procedures. Drafting, formatting, and amending legal documentation, correspondence, contracts, and client care letters under supervision. Coordinating the scheduling of meetings, appointments, and property completions for fee earners, clients, and all transaction stakeholders. Undertaking administrative tasks such as photocopying, scanning, digital dictation, and maintaining up-to-date case management records. Liaising with clients, estate agents, mortgage lenders, Land Registry, and other third parties by telephone, email, and post, ensuring a professional and efficient experience. Assisting with SDLT submissions, property registrations, and post-completion processes, ensuring timely compliance with legal deadlines. Performing Anti-Money Laundering (AML) and ID checks, file reviews, and document management in line with regulatory standards.

Essential Skills & Experience for Legal Secretaries in Residential Property

Proven secretarial or legal administrative experience within residential conveyancing or property law practice. Excellent organisation, attention to detail, and time management skills, capable of managing varied workloads and priorities efficiently. Outstanding communication and interpersonal abilities with a commitment to delivering high-quality client service in a professional, approachable manner. Strong working knowledge of Microsoft Office (Word, Outlook, Excel) and experience using legal case management systems. Ability to work independently and collaboratively within a busy team environment. Discretion, reliability, and integrity when handling sensitive information and client data. Familiarity with compliance, SRA, and AML guidelines is highly advantageous.
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Career Progression, Training & Benefits at a Specialist Property Law Firm

Ongoing opportunities for professional growth, skills development, and career advancement within a supportive legal team. Exposure to diverse and interesting residential property matters and high-standard legal practice. * Comprehensive induction, in-house training programmes, and regular reviews to support individual progression.