Job Description

Are you passionate about delivering exceptional customer service and have a keen eye for detail? We have an exciting opportunity for an enthusiastic Administrator to join our dynamic Resourcing Team!



In this role, you'll play a key part in supporting our recruitment activities -- ensuring a seamless experience for both candidates and hiring managers. We're looking for someone who takes pride in their accuracy and organisation, enjoys building great relationships, and loves being at the heart of a busy, collaborative team.



The successful candidate will be based at our offices in Worthing, and will be working 4 days in the office with 1 day working from home.



Support delivery of an efficient and effective resourcing service, ensuring the recruitment processes are administered in accordance with the NHS Employers standards and Trust Policies



Work in close partnership with the wider People Directorate and Resourcing Management team to ensure that the Resourcing Administration processes are responsive, consistent and delivered in a professional and timely manner.



To provide support with Open days and recruitment events by completing ID checks and supporting candidates and managers on the day.



Maintain confidentiality at all times.



At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.



Candidate Pack https://www.uhsussex.nhs.uk/resources/candidate-information-pack/



Support the Resourcing Team Managers and Coordinators to ensure timely contact is made with all new starters to ensure pre-employment checks are undertaken as early as possible and prior to commencement in post, including licence to attends, Honorary Contracts and bank staff.



Prepare advertisements and publish on relevant job boards to include review and re-drafting adverts, checking s and Person Specifications for apparent inaccuracies and co-ordinating vacancy files, to include vacancy job description/person specification, additional information and equal opportunities data.



Support the advert placement/interview administration/pre-employment clearance/induction administration and on boarding for all new staff.



Manage the return of documentation relating to the above using relevant systems (e.g. Trac)



Ensuring each new starter has accurate information on the Recruitment File to support data held within the electronic staff (ESR) record.



Filing and archiving of confidential documentation.



Support the Resourcing Coordinators in providing a proactive response when answering queries and giving basic advice on terms and conditions of service using tact, diplomacy and persuasive skills where necessary, face to face (in person or virtually) and by the telephone.



Full details can be found on the attached Job description.