Job Description

Sales Administrator

Job Title:

Sales Administrator (Car)

Salary:

28,000 - 32,000 depending on experience

Working hours:

Full time, Monday to Friday 40 hours 8.30am - 17.30pm

Location:

FG Barnes Guildford

Start Date:

ASAP

Line Manager:

Company Accountant

About the Role:

To ensure the efficient administration of all New and Used Vehicles for the Dealership Car Sales Department within defined operating policies.

Key Responsibilities:

Complete and process all Vehicle Orders Ensure the accuracy of orders against current specification codes for standard and factory fitted equipment Ensure that all documents are received and signed off by the Sales Manager in iDealFile before proceeding to invoice Check funds or finance in place before registering/taxing a vehicle Collate and record all New Vehicle delivery information Create files for all new vehicles into stock and stock record book showing all vehicle details (colour, chassis, specification, etc.) Arrange registration and Vehicle Excise Licences for all sold vehicles (AFRL) Push lines to the workshop Checking that the invoice matches the order and that all bonuses are correct and have been claimed accordingly Setting up of policies as required Complete handover pack for sales executives Prepare and complete all sales invoices in a timely manner Check for accuracy on prices, tax and non-revenue items, "on the road" packs, deposits and part exchanges, and all related items Ensure routing to appropriate departments Create and maintain all Used Car Stock Books On purchase of Used Vehicle / Part Exchange Vehicle, create internal orders / workshop instructions in line with Sales Manager Carry out Experian / HPI / VMC Vehicle Checks for all Used Cars Ensure timely updates of Used Car information, ensuring our website contains up to date information Maintain vehicle funding requirements Maintain high standards of information Other duties may be required from time to time

The Successful Candidate:

Previous experience in a similar role desirable Must have previous experience of utilising KeyLoop Excellent Communicator Friendly and Polite Proactive and Helpful A Team Player
Job Types: Full-time, Permanent

Pay: 28,000.00-32,000.00 per year

Additional pay:

Performance bonus
Benefits:

Additional leave Company pension Employee discount Health & wellbeing programme Life insurance Sick pay
Schedule:

Monday to Friday
Experience:

administration: 1 year (preferred) Sales administration: 1 year (required)
Work Location: In person

Application deadline: 31/07/2025
Reference ID: FGBSalesAdmin