Job Description

The Sales Team Administrator is responsible for providing comprehensive administrative support to the sales team, ensuring smooth operations and efficiency in day-to-day activities. This role is pivotal in enabling the sales team to achieve their targets by managing critical back-office functions such as managing schedules, coordinating communication, maintaining records, and supporting team processes to enhance productivity and efficiency.

Key Responsibilities

Administrative Support

Managing team calendars, scheduling meetings, coordinating appointments and travel arrangements. Preparing and distributing agendas, reports, meeting notes, and presentations. Organising and maintaining files, records, and documentation (physical and digital) in accordance with company policy. Assist as necessary with handling incoming and outgoing correspondence, including emails and letters. Processing expense claims and tracking team expenditures. Raising purchase orders and invoices, and liaising with the finance team as needed.

Communication and Coordination

Acting as the first point of contact for sales enquiries, team-related queries and issues. Liaising with internal departments, external clients, and stakeholders to coordinate activities. Communicating updates, deadlines, and key information to team members. Arranging travel itineraries, accommodations, and logistics for team members when required. Organising team events, workshops, or training sessions, including booking venues and arranging catering. Supporting onboarding for new team members, including setting up equipment and documentation.

Ad Hoc Tasks

Supporting project-specific administrative needs, such as tracking milestones or creating project documentation. Supporting the implementation of new tools, systems, or workflows. Performing general office duties, such as filing, scanning etc. Monitoring and ordering office supplies to ensure the team has the necessary resources. Assisting Sales team members with miscellaneous requests to facilitate their tasks.

Requirements

Proven experience in an administrative or support role, preferably within a sales environment. Strong organisational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint), office tools, Salesforce and Asana. Excellent verbal and written communication skills. Ability to prioritise tasks and tasks and manage time effectively. Strong attention to detail and accuracy.

Benefits

Private Health Insurance Performance Bonus 25 days annual leave + bank hols Birthday Off Pension Plan Hybrid working / Flexible working
AVK|SEG does not discriminate on the race, colour, religion, sex, age, nationality, disability, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We will endeavour to respond to all applicants however due to the volume of responses, we can only guarantee that candidates who have been shortlisted will be contacted.