Job Description

About Us


St. Peter's Catholic Primary School is a small one form entry school. Being a Catholic is not essential however being respectful of the faith of the school and those who attend is part of our mission statement, Treat other people as you would like to be treated.

We are keen to welcome someone to our friendly team of staff who is able to bring skills and knowledge to enable the smooth running of a busy school office. If you are someone who enjoys a job where no two days are alike, this could be the position for you. We look forward to receiving your application.

SCHOOL ADMINISTRATOR

8:30am - 3:30pm Monday to Friday

The governors wish to appoint an administrator to join our team. The successful candidate will be able to carry out tasks listed below in an efficient and effective manner.



S/he will be a good communicator who is able to engage both teaching staff and governors. S/he will take initiatives and be able to prioritise and also enjoy working as a member of a team.

Administrator Key Duties:

General Reception Duties - deal with Office enquiries from visitors / parents / pupils Be responsible for maintaining and updating the school website, including the upkeep of the school diary Type/check reports / newsletters / letters / leaflets / policies - add to website where necessary Photocopying / filing as required Take telephone calls and deal with simpler issues or refer to appropriate person Order and receive equipment as requested by staff Administer the school milk and fruit schemes along with Bikeability and the flu vaccinations. Liaise with Deputy head regarding sports fixtures and after school clubs and correspond with parents. Enter and update pupil contact details and maintain accurate attendance records on Bromcom and provide reports as necessary including class lists and registers. Act as school attendance lead and check registers twice daily and contact parents regarding absences. Refer unauthorised absences to West Sussex for review. Oversee admissions and leavers completing all the necessary paperwork Assist with pupil first aid / welfare duties To act as Medicines Administrator, administer prescribed medicine to children as required Liaise with School nursing team Administration of school gateway, Parent pay, Cypad and school photographs Lead School Trips, arranging all off site visits by booking events, transport, costings and production of letters and emergency contacts with input from other staff. Any other administrative task as delegated by Headteacher or School Business Manager

CONFIDENTIALITY

Please remember that any information gained through the course of your duties, whether this concerns the school organisation, staff, parents or individual children, is totally confidential and must only be discussed with the person you are responsible to, who will deal with it or pass it on as necessary.



Accountable directly to the Headteacher, and in her absence the Deputy Headteacher


Job Details

Salary:

18,927

Contract Type:

Permanent

Working Pattern:

Term Time Only

Location:

St Peter's Catholic Primary School

Interviews:

Tuesday 7th October 2025


What You Need to Succeed


To be successful in this role you will need the following:

EXPERIENCE

Experience of school systems Experience of working to deadlines Experience of communicating with a range of audiences

SKILLS/ABILITIES

Ability to work independently demonstrating initiative Ability to develop and maintain efficient record keeping systems, ensuring key information is shared with appropriate colleagues Ability to analyse and interpret information and prepare emails for staff and/or parents Ability to problem solve Ability to use a range of software to collate and reproduce key information with speed and accuracy Ability to communicate with a range of audiences including colleagues, governors, the diocese and the County Council Ability to identify work priorities and manage own workload to meet deadlines whilst ensuring that lower priority work is kept up to date Ability to show sensitivity and objectivity when dealing with confidential issues

PERSONAL QUALITIES

Committed to meeting the needs of pupils, parents and the school Flexibility Team Player Enthusiastic and motivated Committed to their own professional development Positive and constructive

Further Information


St Peter's Catholic Primary School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.


How to Apply


To apply for this role please download the job description and application form below. Complete the application form and ensure that you outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills in the job description). Once complete please return this to

office@stpeterseg.co.uk

Should you have any questions regarding the role or the application please feel free to email us or contact us on

01342 321985

NOTE TO CANDIDATES

- Please

do not

select the

'Apply online' button

as the School processes your applications directly rather than through this site.


The reference number for this role is SCHO01024.



LOCATION

East Grinstead area

CONTRACT TYPE

Permanent

JOB TYPE

Education - School Support

CLOSING DATE

03 October 2025