Job Description

Main purpose

The administrative assistant/officer is responsible for supporting the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents/carers, visitors and other stakeholders, so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.

Duties and responsibilities

General administration

Update manual and computerised record/information systems Update and maintain the school calendar Assist with managing the school's email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary Manage and organise completed forms from parents and carers Report any issues with the school's IT systems Organise and distribute incoming and outgoing post Provide administrative support to staff as needed Book training courses for all staff Order, monitor and manage stock, ensuring best value following the school's purchasing processes Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it's ready to use at all times, resolving any issues as necessary Assist with organising parents' evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required Keep records in accordance with the school's record retention schedule and data protection law, ensuring information security and confidentiality at all times Ensure the annual SLASC and termly GIAS information for DfE are submitted

Attendance administration

Monitor and maintain an accurate record of pupil attendance, producing reports as necessary Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed

Reception

Act as the first point of contact for parents/carers and visitors arriving at the school Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner Seek support from other colleagues where necessary to respond to complex enquiries Respond to messages promptly and accurately, passing on information to relevant staff members as necessary Assist staff and pupils with the information and support they need

Safeguarding

Control access to the school in line with the school's safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures Be alert to unknown individuals on the school premises and report any concerns in line with the school's procedures Administer the school's filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures Ensure accuracy of schools Single Central Record

Written communication

Write and send email responses that are professional and uphold the school's vision and values Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders Assist with marketing and promoting the school

Finance

Enter data into the school's finance systems and produce reports as necessary Collect, record and issue receipts for payments from parents and carers Carry out financial administration in line with the school's procedures

Other areas of responsibility

Read and follow the relevant school policies Undertake training required to develop in the role Ensure all duties and responsibilities are undertaken in line with the school's health and safety policy Contribute to the safety of children and young people and protect them from harm
Job Type: Full-time

Pay: 25,389.48-27,164.97 per year

Work Location: In person