Job Description

Overview

School Admin Assistant to undertake general administrative, financial and organisational processes to ensure the smooth and efficient operation of the school.

Responsibilities

Administration

Undertake typing and other ICT based tasks including the production of letters, reports and schedules etc.

Provide general administrative support e.g. photocopying, filing, emails and completing routine forms and responding to routine correspondence.

Maintain manual and electronic records and/or management information systems.

Maintain and collate school data within IRIS EdGen and other MIS systems, ensuring all information is up to date, including pupil records, admissions and CTFs, free school meals and assessment information. Liaise with School staff and provide reports of children with medical problems. This also includes overseeing Parent Evening bookings through the App.

Manage pupil admissions to school including liaising with Admissions Team, preparation of documents for new starters, in year transfers etc.

Take notes at meetings and circulate to attendees e.g. staff meetings where required.

Sorting and distributing the internal and external mail.

Undertake routine administration of school lettings and other uses of school premises.

Provide routine clerical support in relation to the production and distribution of specific materials e.g. school newsletters, school prospectus, school website/communication tools etc.

Prepare school certificates.

Attendance

Act as a member of the School Attendance Team - providing first day response calls to absent children, updating registers, tracking attendance, managing holiday requests and related FPN procedures under the guidance of senior staff.

Ongoing monitoring of attendance for all children to promote good attendance across the school.

Record accurately on Iris. Checking the registers each morning and afternoon.

Process and record children who arrive late, leave during the day and collected late at the end of the day.

Ensure SLT are kept informed of persistent absences and lates.

Be responsible for maintaining accurate records and to complete statistical returns regarding attendance as required by school, LA and DfE.

To provide parents / carers with termly traffic light attendance letters.

Email class teachers the weekly attendance figures.

Contribute towards developing whole school strategies to improve attendance.

Prepare certificates to reward good attendance.

Organisation

Undertake reception duties, responding promptly to all general telephone, face to face and email enquiries and routine correspondence. Where appropriate refer more complex matters to senior leads.

Manage school visitor signing in processes, including ID checks and DBS checks on arrival, ensuring all visitors are aware of school safeguarding protocols, signing in supply staff, contractors, parents and visitors. Also ensuring pupils are signed in and out as required during the day.

To meet and greet prospective parent/carers and to help with enquiries regarding admissions to the school. Administer CTF's both incoming and outgoing using Iris and Secure access.

Support with arrangements for school trips (coaches, processing invoices, recording income etc).

Co-ordinate and support with visits by the school nurse, photographer, other external parties, linked schools, parents etc.

Manage school meals, extended school activities registers and Nursery payments.

Responsible for the management of children's free school meals and fruit/milk distribution.

Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/carers and/or staff etc

Co-ordinate the school diary including the arrangement of meetings, appointments, etc. Be responsible for hospitality for visitors, governors or parents when the need arises.

Ensure the school office is well organised and presentable at all times, in order to facilitate the efficient running of the department. Ensure noticeboards are clear and purposeful and that information is accurate.

Resources

Undertake general financial administration e.g. processing orders/invoices/income - under the guidance of SBM.

Manage the school's payment system ParentPay, liaising with parents and school meals service, monitoring and recording income, investigating outstanding balances.

Operate and provide support with ICT systems, e.g. photocopier and ICT packages (word, excel etc.) in accordance with manufacturer's instructions.

Maintain stock and supplies of resources, cataloguing and distributing as required.

Operate uniform, snack or other 'shops' within school where applicable including handling/banking of cash payments.

Provide general advice and guidance to staff, pupils and others

Co-ordinate supply cover for absent staff under the direction of the Headteacher or senior leads

Job Types: Full-time, Permanent

Pay: 25,583.00-25,989.00 per year

Benefits:

Company pension
Work Location: In person