Job Description

ALL APPLICANTS WILL BE REQUIRED TO COMPLETE A JOB APPLICATION FORM, PLEASE VISIT OUR WEBSITES www.milfordjuniors.com or www.yacat.org for further details.

Deadline for applications - Friday 7th November at 12 noon

MILFORD JUNIOR SCHOOL

SCHOOL OFFICE MANAGER (PART TIME)

Permanent

20.25 hours per week (3 days per week) - Monday to Wednesday 8.30 am to 3.45 pm (30 mins lunch break)

Grade 11 (Points 20-25) - 16.90 - 18.85 per hour depending on experience

JOB DESCRIPTION

The Yeovil Area Community Academy Trust has a fabulous opportunity for a suitably experienced School Office Manager to work in a job share at Milford Junior School in Yeovil.

The role involves working closely with the Head of School and Trust Office Manager, organise and supervise administrative systems and administrative staff in the school office and be responsible for undertaking administrative and organisational processes. Expected to maintain confidentiality at all times and be responsible for the day to day management of the School office team, ensuring it provides a high quality, comprehensive and responsive administrative support service for Milford Junior School.

GENERAL DUTIES

To ensure the provision of effective office and reception services as one of the first points of contact in the school, maintaining courteous, polite, efficient and effective front-of-house service for all parents, children, staff, Governors and visitors

To keep abreast of legislation and LA regulations, data protection, etc. and advise staff on compliance To prepare and produce copies of documents, including items that are confidential To maintain both paper and electronic filing systems in order to provide immediate retrieval Responding appropriately, professionally and consistently to queries and requests by phone, email, post and appropriately signposting to other members of staff if necessary. Using the School's MIS and APP to send messages via email/text/push notifications. To operate relevant equipment, IT packages and Trust wide systems Updating of Trust wide policies to reflect school protocols and practise and share these across the Trust Portal. To provide advice and guidance to staff on administrative issues and provide administrative support to the Senior Management Teams

To assist with marketing and promotion of the school as and when required

In liaison with Finance Officer/Site Manager monitor the school mailbox during school holiday times. Resolution management for reprographics and telephone faults and issues.
ATTENDANCE

To monitor attendance and punctuality in accordance with Trust protocols. Synchronising the InVentry and MIS system to accurately record pupil attendance To contact parents on first day for any unexplained absences and to maintain a record of any absences/medical appointments/holiday requests Assisting the school office administrators with pupil attendance monitoring for school clubs. Attend Trust wide meetings to discuss attendance protocols.
ADMISSIONS

To process applications for school admissions in accordance with the School's admission procedures. Maintaining waiting lists and liaising with external agencies, schools and the local authority. Ensure all new pupil details are entered on the school's data management system, class lists updated and obtain the Common Transfer File from the previous school with the UPN reference number Collate information received back by parents as part of their induction information. .
STATUTORY RETURNS

Collate all national and Local Authority returns in relation to the School Census and Assessment Data (MTC, KS2), uploading and validating as required.
SAFER RECRUITMENT PROCESSES

Managing the school's recruitment process from inserting advertisements, preparing applicant letters and initiating reference requests to compiling applicant interview packs for the recruitment panel, and sending out offer letters. Maintaining staff records to ensure there are compliant with safeguarding and recruitment protocols. Maintaining the Single Central Record in accordance with Trust guidance. To maintain the CPD records of staff within BromCom and maintain evidence of certificates accordingly.
SCHOOL WEBSITE

To oversee the content of the school website and upload documents as and when required.
RESPONSIBILITIES

To be aware of and adhere to applicable rules, regulations, legislation and procedures e.g. Trust (Equal Opportunities Policy/Code of Conduct) and national legislation (Health and Safety, Data Protection). To maintain confidentiality of information acquired in the course of undertaking duties for the School. To be responsible for your own continuing self-development, undertaking training as appropriate. To undertake other duties appropriate to the grading of the post as required Such other responsibilities allocated which are appropriate to the grade of the post.

Safeguarding

Everyone who works for the Huish Academy Trust has the responsibility for promoting the safeguarding and welfare of children.

Commitment to Safeguarding Children

To ensure awareness of school policy and procedures re Child Protection and Safeguarding. To become aware of the signs and symptoms of abuse by attending relevant training. To report all causes for concern to the Designated Safeguarding Lead via appropriate methods. To ensure the safety of all pupils in the school learning environment both indoor and outdoor. To ensure they complete or are aware of risk assessments pertaining to children in their care or regarding any off site visits.
The postholder will need significant unsupervised contact with children, young people and their families.
An enhanced Disclosure and Barring Service (DBS) will be required.

Job Type: Part-time

Pay: 16.90-18.85 per hour

Benefits:

Company pension Free parking
Work Location: In person