Job Description

St Mary's Prep, are looking for a warm, organised, and professional School Receptionist/Administrator to manage the front desk and support the smooth day-to-day running of the school. As the first point of contact for visitors, parents, pupils, and staff, the successful candidate will ensure a welcoming and tidy reception area while providing accurate and efficient administrative support to the Operations Manager. This role also includes responsibility for maintaining the Single Central Record (SCR) and contributing to the overall effectiveness of the school's operations.

Hours, Salary & Benefits:

Full time, fixed term contract until July 26.

Commencing January 26

Hours: 8am - 4:30pm

Salary: 26,395.00 pa FTE

Benefits:

5% pension contribution Discounted shopping card Means tested staff discount Complementary lunches Access to the group's counselling scheme Access to fully funded apprenticeships Personal accident cover
If you need any adjustments for the application or interview process please contact HR@Wishford.co.uk

:

The Receptionist/Administrator will manage the reception area, ensuring all visitors, contractors etc. are greeted professionally and that the necessary security and safety procedures are followed.

To provide customer support and administration services for the School. Ensure that telephones are answered promptly, and all general queries are dealt with professionally and promptly, responding professionally to prospective parent requests for information in the absence of the Admissions Manager. Manage pupil attendance records. Report pupil absences to the relevant classes. Check that class registers are completed promptly and include the appropriate absence codes wherever known. Provide attendance reports as requested. Managing the general administration of the school which includes post, printing and distribution of school communications including pupil reports and school comms. Collecting and recording of pupil data, dietary and medical information, and relevant authorisations. Ensure timely input of pupil data into the MIS and generating reports as required. Providing administrative support in the management of out of hours and the holiday club provision including charges/invoicing and producing registers, as necessary. Organising of after school club attendees each term. Provide administrative support for Educational Visits including bookings and preparation of relevant paperwork for pupils and teachers. Provide administrative support for members of Senior Leadership Team: Head, Operations Manager, Deputy Head, Finance Manager, the DSL and Head of Early Years. To liaise with the site team to ensure reception and communal staff areas are kept tidy and well-stocked. Act as the school's first aid coordinator To operate as a flexible member of the Admin Team, assisting with other duties as required by the Operations Manager and/or Headteacher
Pastoral Care:

Act as a form tutor to an assigned group of pupils, supporting their wellbeing and development. Accurately register pupils, accompany them to assemblies, encourage their full attendance at all lessons and their participation in other aspects of school life. Promote positive behaviour and a respectful school culture. Communicate effectively with parents regarding academic and pastoral matters. Encourage pupils to take a responsibility and conscientious attitude to their own work and study.
Professional Duties:

Collaborate with colleagues and contribute to departmental and whole-school initiatives. Participate in staff meetings, INSET, parents' evenings, sports days, open days and school events and meetings as deemed necessary by the Headteacher. Engage in ongoing professional development and share best practice. Support the school's ethos, values, and extra-curricular programme. Communicate and consult effectively with the parents of all pupils, and liaise effectively with them to offer opportunities for them to engage in their child's learning at home.
Essential skills:

Excellent people skills - confident & friendly with a good awareness of customer care Excellent telephone manner High attention to detail with the ability to work methodically with accuracy at all times. Confident with IT and basic office software packages - will need to be able to use Word/Database systems at a competent level. Reliable and flexible with ways of working Able to show initiative and provide attention to time critical duties Ability to plan, organise and prioritise work schedules and be self- motivated to achieve deadlines
Person Specification:

Desirable skills:

The ability to work efficiently under pressure and as part of a team
Essential qualifications:

Educated to GCSE level with Maths and English at Grades A - C or equivalent

Desirable qualifications:

Qualification in computer literacy skills i.e. Word, Excel, Outlook First Aid qualification Customer Service Training
Experience:

Previous experience working in a reception or office administration role Experience of delivering excellent customer service Experienced in MS Office, particularly Outlook, Word and Excel
Please see full job description here - https://wishford.co.uk/vacancy/receptionist/

Job Types: Full-time, Temporary
Contract length: 8 months

Pay: 26,395.00 per year

Work Location: In person