Job Description

Great Walstead is a dynamic Independent Day School nestled in the glorious Sussex


countryside on a site of 250 acres, surrounded by fields and woodland. The School seeks to


nurture academic ability, kind character and a spirit of adventure in our pupils whose ages


range from 2 to 13 years old. The School believes that children are born creative, curious


and imaginative.





We are looking to appoint a

Receptionist (Late)

To start As Soon As Possible

Working 1 - 6 pm, Monday to Friday, Term Time plus 6 Inset Days

Full Time Equivalent Salary - 27,920.97 per annum

Competitive Salary, plus an extensive benefits package including a generous pension

contribution, death in service, use of the extensive grounds out of working hours,

free meals during term time, free staff parking and an employee assistance

programme.

The successful candidate will be joining a busy, flexible and friendly office team, providing a


welcoming, professional and efficient service to our parents, staff and visitors. The duties of


the role will include -





Answering the school telephone and relaying messages Maintaining afternoon Attendance Registers Maintaining and updating Sign-out sheets
Further details and an application form can be obtained at the School's website


https://www.greatwalstead.co.uk/contact-us/jobs-opportunities-sussex-school/

Closing date for applications: Noon, Thursday 28th August 2024

Applications will be considered as they are received and the school reserves the right

to appoint at any point during the application process.

The School is committed to safeguarding and promoting the welfare of children and expect all of our staff to share this


commitment. The successful candidate will be required to undertake an enhanced disclosure via the DBS and to register with


the update service


Great Walstead is an Equal Opportunities Employer.


Data Handling - please refer to Great Walstead's Data Protection Policy and Privacy Notice which can be found on the


School's website





Registered Charity No 307002


School Receptionist (Late) August 2025


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Job Title:

Part-Time School Receptionist (Late)

Responsible to:

Finance andOffice Manager

Main Purpose of role

The School Receptionist will be part of a busy, flexible and friendly office team, providing a welcoming,


professional and efficient service within the front office of the School.

Responsibilities

Reception

Answering phones, taking and relaying messages by email/paper/verbal Signing in/out visitors to the School Franking outgoing post Collating/photocopying mailshots as required Signing for/dispatching parcels Keeping reception area tidy and clean Maintaining and updating Sign-out sheets daily Calling parents to complete sign out procedure as required Making up car permits and maintaining issue lists as required Updating and renewing children's index cards on desk Supervising pupils in the reception area (awaiting collection)

Registers and consent forms

Maintaining Attendance Registers pm - checking entries and calling parents if necessary Updating Attendance registers Completing Wednesday afternoon registers for Years 5 - 8 Completing Thursday afternoon registers for Years 3 - 4 Collecting registers at fire drills

School Office duties

Filing Assisting students with using the visitors phone Co-ordinating Lost and Found property with Gap students Photocopying leaflets as required Ordering stationery when required Maintaining stock and distribution of all ink for photocopiers and printers in school Organising or undertaking Photocopier maintenance when necessary Maintaining stock of resources in Maths Cupboard/resources/maths room Collating welcome/prospectus for admissions Making calls for sports department to parents for transport to fixtures - weekly School Receptionist (Late) August 2025


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Sign in and out/checking walkie talkies regularly Laminating information sheets for kitchen and other staff as required Using of walkie talkie communication daily/battery charge check daily


To perform any other duties commensurate with the job title and remuneration as directed by the


Finance and Office Manager, .or Heads PA.

Safeguarding responsibilities:

This role will involve daily contact with pupils and you will be engaging in regulated activity
relevant to children
All staff and volunteers have a responsibility for promoting and safeguarding the welfare of
children and young persons for who you are responsible and with whom you come into contact.

































































School Receptionist (Late) August 2025


3

Person Specification

Selection

Criteria

Essential Desirable Assessment

Qualifications

Good level of literacy and numeracy.





GCSEs or equivalent


qualification.


Typing/word processing


qualification.


Administrative/clerical


qualification.





Application


form/certificates

Experience

Experience of working in an


administrative role in an office or similar


environment.





Experience of working


as a receptionist in a


school, educational


environment or similar


environment.


Application


form/interview/


references

Knowledge

Knowledge of importance of excellent


customer service.





Knowledge of


databases.


Awareness of the


importance of


safeguarding.





Application


form/ interview/


references/In


tray


exercise/testing

Skills

Excellent interpersonal and


communication skills.


Good telephone manner.


Professional manner and approach.


Good organisational, prioritising and


time management skills.


Able to cope well under pressure.


Ability to work collaboratively in a team.


Able to maintain confidentiality.


Proficient use of MS


Office (Word, Excel,


Outlook, and


Powerpoint).


Ability to handle


complaints.





Interview/


references/In


tray exercise

Personal

Qualities

Down to earth.


Good sense of humour.


Excellent attendance and punctuality.


Positive and enthusiastic.


Integrity, tact and diplomacy.


Flexible, confident and polite attitude.


Commitment to the values and ethos of


the School.


Interview/


references