Job Description

Company Description
We are in Business for People, empowering people in service organizations with innovative Enterprise and Business software solutions. We've innovated and taken a new approach to delivering ERP that works for people. Self-driving, adaptive and intuitive software that is changing the way people work. Our solutions empower people and deliver a better people experience so people can spend time on meaningful high value work they live for.
Read more on about how we transform work and how people feel about it, so our customers and their people can thrive.

The purpose of this role is to support the efficient operation of the PX organization by performing a variety of administrative and clerical tasks. They are crucial in ensuring that the PX organization runs smoothly and efficiently, allowing other employees and executives to focus on their primary responsibilities.
You will also help manage the London office activities and ensure that employees feel welcomed, supported, and equipped to succeed.
As the first point of contact for employees' workplace needs, you'll be on site fostering a culture of inclusivity, engagement, and seamless support across the organization.
This position blends hospitality, people operations, and administrative support to enhance employee satisfaction and success.
The ideal candidate will be highly self-motivated and disciplined, with a natural ability to communicate and to work independently while delivering results with minimal supervision.
Key responsibilities:
Administrative Assistant responsibilities

• Support administrative processes related to PX and leadership operations
• Raise and manage Purchase Orders (POs): from creation, to receipting, to closure
• Support the PX team with scheduling, document preparation, and general administrative tasks (such as org. charts, All Hands calls, newsletters, and more!)
• Coordinate travel, process expenses, meeting logistics, and diary management when required
• Properly document decisions, action items and circulate them to attendees.
• Assist with onboarding new starters, coordinating with IT to ensure timely delivery of equipment and peripherals
• Maintain confidentiality and handle sensitive information with discretion

Office Coordination responsibilities

• Ensure the smooth day-to-day running of the London office
• Serve as the first point of contact for building management, Workplace Experience, and vendors
• Be available onsite (sometimes at short notice), especially during visits from the Global Leadership Team (GLT)
• Oversee office maintenance, supplies, and facilities management, ensuring a welcoming and well-functioning workspace
• Manage catering orders, meeting room set-ups, and hospitality for in-office events or leadership visits
• Support company culture initiatives and engagement activities to enhance the employee experience
• Assist with health and safety procedures and compliance requirements

General responsibilities

• Partner with departments like IT, PX, Finance and Legal to ensure local complicate and support to deliver a smooth and efficient employee experience.
• Act as the go-to resource for employee inquiries, helping resolve concerns, answering questions, and providing guidance on company policies, benefits, and resources.
• Support remote and hybrid employees by providing resources and tools for a productive and connected remote work experience

Qualifications

• Experience: 2-4 years in an office management, administrative assistant, or similar role
• Communication: Excellent written and verbal English skills, with a friendly and professional demeanor
• Organization: Highly organized, detail-oriented, and able to juggle multiple priorities effectively
• Flexibility: Adaptable and comfortable working in a fast-paced, dynamic environment
• People Skills: Personable, approachable, and proactive in supporting others
• Work Ethic: Demonstrates reliability, discretion, and a commitment to high standards of service
• Technical Skills: Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Bonus: Familiarity with basic accounting or budgeting principles (beneficial but not essential)

Additional Information
Join Unit4 and be part of one of the most exciting journeys in the cloud ERP software space. We're a fast-paced, high-growth, people-centric company, delivering enterprise software for a great people experience, and offering our own people a host of benefits and development opportunities.
Grow with us
At Unit4, we offer:
A culture built on trust - giving you the freedom and autonomy to be successful;
Balance - with our uncapped time off policy, remote working opportunities, and Global Wellbeing Days when the whole company can switch off and prioritize well-being;
Talented colleagues, role models and mentors - work, learn and be inspired by some of the best talent in the software industry;
A commitment to sustainability - with initiatives such as our Act4Good program, a way for everyone at Unit4 to come together and engage in actions that benefit society and the planet;
A safe and inclusive working environment - supported by our Employee Resource Groups, which are open to all and include Women at Unit4, Pride at Unit4, Mental Health and Access at Unit4, and People of Color at Unit4.
Our commitment to you
Unit4 is committed to ensuring equal opportunity for everyone - together, we continue to build an inclusive culture that encourages and celebrates the diversity of our employees. We consider all candidates on their ability to do the job required and welcome the unique contributions each individual can bring to Unit4. We know that diversity of race, ethnicity, gender, sexual orientation, gender identity or expression, age, educational background, national origin, religion, and physical ability brings fresh perspectives, ideas, and solutions to our company. This is the essence of our culture. We also welcome and encourage people who are pregnant and/or parents-to-be to apply. That's why we make our hiring decisions solely based on skills, qualifications, and our current business needs.

Skills Required