Job Description

About The Role
SHE Training Administrator - Permanent Contract
Division: Central
Location: Hillsborough, Northern Ireland
As the GRAHAM business experiences a period of growth, we are looking for an enthusiastic SHE Training Administrator to assist the L&D Team.
Reporting to the SHE Training Manager, this position will be key in providing an administrative support service, including but not limited to data management and training support.
Our ideal candidate will have previous experience working within a busy L&D department and be able to adapt in a high pressure environment. They will have excellent IT skills, specifically MS Excel and will implement both strong team working and stellar communication skills.
Candidates with experience of the Construction industry would be of particular interest, though this is not essential.
Expected duties:

• Assist in the administration of New Starts, Refresher, PDP & Daily Training requests.
• Liaise with external training providers to coordinate the booking of SHE training events
• Ensure data management systems are maintained by updating training and system information.
• Arrange room bookings and hospitality for training events
• Assist with the collation of attendance records
• Monitor outstanding certificates and invoices
• Scan and file invoices & certificates onto the data system
• Manage the administration of the training events billing activity
• Assist in the collation of training feedback.
• Manage the grant recovery process
• Deal with telephone/e-mail/post enquiries for the department
• Undertake any other duties which may be required by SHE Training Team Leader/L&D Management

Person Specification:
Essential:

• Proven experience in a fast paced Administrative role
• Excellent communication skills, written and verbal

• Ability to work under pressure, both independently and as part of a team
• Experience in dealing with external training providers
• Demonstrate competence in Excel and Word
• Pay keen attention to detail
• Possess good interpersonal skills

Desirable:

• Health and Safety Administrative experience
• Previous experience working with the Construction industry
• Experience of public sector grant claim processes

This job description is intended to give the post holder an appreciation of the role envisaged for the SHE Training Administrator and the range of duties to be undertaken.
It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Our Commitment
At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

• Email:
• Phone: 07384 916355

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

• Email:
• Phone: 07384 916355

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.
GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.
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