Job Description

Main Responsibility:

The effective daily operation of the Centre, including security, health and safety, and the safeguarding of all, particularly any children or vulnerable adults on site. Duties and responsibilities, therefore, should be carried out with due regard to health, safety, security and welfare issues, and without the Site and Operations Coordinator putting their own health or that of anyone else at risk.

Other responsibilities include:

Oversee and coordinate the daily operation of the premises and site. Supervising of any staff placed under their supervision by the Director or Management Committee of Westcourt. Seeing to the general care, repair and maintenance of the Westcourt buildings and site. Monitoring the state of the buildings and of the site. Supervising, as necessary, of repair, maintenance and refurbishment work. Serving as a point of contact with tenants, licensees, keyholders and other users of the Westcourt Centre (including out of hours emergency contact). Liaising with other persons, groups, or statutory or voluntary agencies as required for the effective daily operation of the centre. Purchasing and ordering equipment and supplies for the Westcourt Centre. Supporting as directed, the promotion, development and delivery of activities and programmes within the Westcourt Centre. Supporting as directed with the raising of funds for the sustainability and development of Westcourt Centre.

Specific Responsibilities: The Westcourt Centre Site and Operations Coordinator will:-

In accordance with statutory guidelines, ensure the safeguarding of all persons using the Westcourt Centre including collaboration with other relevant agencies and authorities. Comply with statutory guidelines to provide for the health & safety, security and information governance of all persons on site and of the site itself. Identify training needs, and assist with the provision of ongoing support and training for staff. Keep an appropriate record of all incidents & accidents and keep the Director fully informed of such incidents and accidents. Manage as directed, the refurbishment of vacant space in the Westcourt Centre. Produce, monitor, evaluate and review plans for the maintenance and refurbishment of the Westcourt Centre. Cultivate a network of contacts that supports the work, objectives, activities and programmes of the Westcourt Centre. Attend on-going training as required by the Director or Management Committee. Attend meetings of the Management Committee as required. Assist in the production of reports for the Management Committee, Trustees and other agencies as required. Provide relevant information for inclusion in the annual budget as required by the Director or Management Committee. Draft policies for approval of the Director or Management Committee of Westcourt as required. Monitor, evaluate, review and update of all necessary policies in conjunction with the Director. Take responsibility in the event of an emergency at the Westcourt Centre. Assist as directed with the initiation of new programmes and activities. Assist with ensuring that the ministries of the Westcourt Centre are fulfilled and the values and principles of the ethos are evident in the daily work of the centre.

Evening / weekend work may be required as determined by the Director or Management Committee. Therefore flexibility with time will be expected with acceptance of the post.

A review of this job description will occur on an annual basis. In the light of changing circumstances, reasonable adjustments to duties and responsibilities may be determined by the Director and/or Management Committee.

Essential

Level three qualification in management / administration. At least one year's experience relevant to this position. Excellent organisational skills. Excellent communication skills (oral, written and electronic). Ability to take initiative. Ability to work as a member of a team. High level interpersonal skills. Ability to maintain confidentiality.
Desirable

Additional relevant qualification(s). A driving licence. Experience in working positively to build relationships and helping to develop others.

JOB APPLICATION FORM

Position: SITE & OPERATIONS COORDINATOR

(F/T 36 Hours Per Week)

Closing Date: MONDAY 4th AUGUST 2025 at 5.00 pm

PERSONAL (

Please use

BLOCK CAPITALS

throughout this form

)

Name: ________________________________________________ Dr/Mr/Mrs/Ms/Miss: __________

Address: ___________________________________________________________________________

_

________________________________________________ Postcode:________________

Telephone: _________________________ E-Mail: ________________________________

Have you a clean driving licence?: ______________

Can you work flexible hours?: __________ On what date could you start?:

______________________

EDUCATION

- Examinations

(Please list

Subjects

and

Level/Grade

)

Subject Level / Grade

OTHER EDUCATION

or formal training

EMPLOYMENT HISTORY

Present (Or Most Recent) Employer:

Address:

Tel:

Employed as:

Dates employed:

From:

To:

Reason for leaving:

Previous Employer:

Address:

Tel:

Employed as:

Dates employed:

From:

To:

Reason for leaving:

Please nominate

TWO referees (one professional / one character):

Name:

Position:

Address:

Postcode:

Telephone:

Name:

Position:

Address:

Postcode:

Telephone:

Under the provisions of the Rehabilitation of Offenders (Exceptions) (Amendment) Order (N.I.) 1987,

please give details of ALL convictions, cautions or bind-over orders.

__________________________________________________________________________________

__________________________________________________________________________________

NOTE:

Any failure to disclose such convictions could lead to disqualification or dismissal. Information given will be used only in connection with posts to which the Order applies.

OTHER RELEVANT INFORMATION (Demonstrate Eligibility Criteria)

Job Type: Fixed term contract
Contract length: 36 months

Pay: 29,093.00 per year

Benefits:

Company pension
Schedule:

Monday to Friday
Application question(s):

Have you completed the application form questions in the job description and forwarded to us by e-mail at the address provided?
Language:

English (fluent) (required)
Work Location: In person

Application deadline: 04/08/2025
Reference ID: WCSOC0625
Expected start date: 01/11/2025