Job Description

Paul Basham Associates is a fast-growing, and award-winning Civil Engineering, Structural Engineering, and Transport Planning consultancy. We are offering an exciting opportunity for an Office Manager to organise and supervise all the administrative functions which relate to the smooth and efficient running of the office.

Skills & Experience Required

Previous Office Management experience is essential Excellent written and verbal communication skills Ability to communicate effectively and politely Fast and accurate typing skills, high level of proficiency in Microsoft packages Ability to prioritise workload Ability to work effectively with other staff and as part of a team Ability to work on own initiative

Role Specific Requirements

Undertake general administrative tasks required to ensure the smooth and efficient day to day operation of the Southern office Assist the Group Office Manager in ensuring full compliance of all QMS policies and procedures, including introducing and reviewing policies, templates and forms Support Directors in their roles as and when required Organise legal documents to be reviewed by Directors and project team Assist the Group Office Manager with HR and H&S functions Assist with finance related tasks when required, such as creating sales invoices and holding internal invoicing meetings Assist Project Managers with project related tasks, such as hosting project health checks and related admin Manage Company mobile phone account Liaise with external IT provider and assist with implementing improvements Draft, review and send Reliance Letters Coordinate diary entries for regular meetings (Board, Sub-Board, Regional Updates) Support staff development Assist with managing the contact database Manage the utility renewals for the office Check and approve staff expenses Identify opportunities to improve our performance Assist with Company insurance renewals Assist with Company certifications and accreditations Assist the Office Management team with QMS audits Ensure full staff awareness and compliance of all QMS policies and procedures Assist with organising events including hotel bookings and travel Welcome visitors to the office and take switchboard calls Maintain office supplies Maintain the condition of the office and arrange necessary repairs

Benefits

Competitive Salary Company Bonus Scheme Annual Appraisal and Salary Review Private Healthcare Flexible Working Practices Home Working Chance to develop skills and progress your career Active social and charitable calendar Auto enrolment onto the company Pension Scheme with an employer's contribution of 5% 24 days annual leave as well as your birthday off Employee Assistance Programme Disability Confident Employer Mental Health First Aiders Charity/Community Day Cycle to Work Scheme Salary Sacrifice Scheme for purchasing and selling holiday Payment of a Professional Membership

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Job Type: Full-time

Additional pay:

Bonus scheme
Benefits:

Company events Company pension Cycle to work scheme Free flu jabs On-site parking Private medical insurance Referral programme Sick pay Work from home
Schedule:

Monday to Friday
Ability to commute/relocate:

Fareham PO16 8UT: reliably commute or plan to relocate before starting work (required)
Experience:

Office: 5 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person