Job Description

The closing date is 14th Sep 2025

Job summary

---------------


We are seeking to recruit for a Secretary who has a passion for high quality customer care to work within the Maxillofacial Department. This is a part time role.



You'll provide comprehensive secretarial support to the current admin team, consultants, associate specialists, and other allied health professionals. We are looking for someone who can use their own initiative, work well with other people, be able to work on their own as well as being able to approach others for support. The right candidate will have excellent IT and typing skills.



If you think that you are the right person for the job, we would love to hear from you.

Main duties, tasks & skills required

-----------------------------------------


Communicate with patients, colleagues, internal and external



Deal with day to day correspondence,



Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessary



Prioritise own work efficiently and effectively, highlighting any issues to the Band 4



Type all forms of clinical correspondence as dictated by medical staff, by use of audio or copy typing.

About us

------------


At

Somerset NHS Foundation Trust

, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

Flexible working options

to help you balance work and life

NHS pension scheme

for long-term financial security

Generous annual leave allowance

to recharge and relax A strong focus on

career development

to help you grow and achieve your potential

Additionally, you'll gain access to our

Blue Light Card

, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.


We are proud to foster a

diverse, skilled, and inclusive workforce

, and we encourage applications from all backgrounds.

Why Somerset?

Somerset offers the perfect blend of

idyllic countryside, outstanding areas of natural beauty

, and

breathtaking coastlines

, with vibrant cities like

Bristol

,

Bath

, and

Exeter

just a short drive away - and only two hours to

London

.


The region is home to excellent

educational facilities

, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all

- the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Job description

-------------------


For a full list of duties and responsibilities, please refer to the attached and Person Specification.

Person specification

------------------------

Qualifications

#

Essential

Minimum of 5 GSCEs including English Language and Maths or functional skills


Level 3 qualifications or equivalent level of experience


RSA/OCR III or equivalent typing/word processing including audio typing

Experience

#

Essential

Audio typing/word processing


Minimum 1 year office experience within last 5 years


Evidence of prioritising workloads/good time management


Proven experience of working well as part of a team




#

Desirable

Previous secretarial experience


Experience of working in a healthcare


setting/previous experience of NHS administration processes


Experience of dealing with patients/customers


Supervisory/HR experience

Additional Criteria

#

Essential

Ability to multitask.


Minute taking and transcribing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact:

Louise George


louise.george@somersetFT.nhs.uk

Pay scheme

Agenda for Change

Band

Band 3

Salary

24937.00 to 26598.00 Yearly

Contract

Secondment

Duration

6 Month(s)

Working pattern

Part-Time

Reference number

184-OL-OR-3281

Job locations

Musgrove Park Hospital

Musgrove Road

Taunton

Somerset

TA1 5DA