Job Description

Location: Remote / Home-based with occasional on-site event support (London-based candidates preferred)
Type: Part-time (15-20 hours per week)
Hours: Starting at 9:00 AM, Monday-Friday (some weekend work is required)
Reports to: Agency Director

About the Role

Elpromotions Agency is a UK-based model and staffing agency, providing premium talent for promotional, corporate, and experiential campaigns.
We're seeking a highly organised, detail-oriented, and proactive Staff & Project Coordinator to support the Director with daily agency operations -- from managing new client enquiries and processing bookings to coordinating staff and ensuring event delivery runs smoothly.

This is a hands-on position involving both remote coordination and occasional on-site event support, ensuring every booking and campaign is delivered seamlessly from initial enquiry to completion.

Key Responsibilities

Client & Booking Management

- Respond to new client enquiries via email and online forms.
- Prepare and send quotes, proposals, and booking confirmations.
- Coordinate staffing assignments -- matching talent to specific client briefs.
- Maintain and update staff and model profiles, ensuring accuracy of bios, photos, and documentation.
- Manage project progress through Trello, ensuring all deadlines, approvals, and updates are tracked.
- Provide on-site support during live events when required (staff check-ins, coordination, and client liaison).

Project Coordination & Operations

- Manage and track event projects from enquiry through completion.
- Liaise with clients, venues, and staff to confirm details and logistics.
- Oversee staff schedules and ensure all team members are fully briefed.
- Support the Director with daily operations, communications, and scheduling.
- Handle basic invoicing and payment processing through QuickBooks.
- Keep all project files and documents organised within Google Drive / iCloud.

Marketing & Communications Support

- Assist with social media updates and post-event content uploads.
- Upload campaign imagery, blogs, and staff features via WordPress.
- Create visual assets and updates using Canva.
- Support email campaigns and staff newsletters via MailerLite.

Skills & Requirements

- Excellent communication and client service skills.
- Strong organisational and multitasking abilities.
- Confident coordinating staff and communicating with high-profile clients.
- Experience using MS Office, Google Workspace, Trello, and QuickBooks.
- Familiarity with WordPress, Canva, and MailerLite preferred.
- Prior experience in staffing, events, or project coordination is ideal.
- Proactive, reliable, and able to work independently in a remote role.

Education & Experience

- Degree or diploma in Events, Marketing, or Business (preferred, not essential).
- Minimum 1-2 years of experience in staff coordination, operations, or project management.

Working Hours & Compensation

- Part-time: 15-20 hours per week. (will vary from week to week)
- Working hours start at 9:00 AM, Monday-Friday.
- Remote / home-based role with occasional on-site event support.
- Competitive hourly rate at 15 per hour (UTR) or 13.20 per hour (PAYE)
- Monthly payment (via invoice under UTR or PAYE).

About Elpromotions

Elpromotions Agency is a trusted staffing agency representing premium talent for fashion, lifestyle, corporate, and brand campaigns.
With offices in London and Ibiza, we deliver professional event staffing, creative production, and brand activation services across the UK and Europe.

Job Types: Part-time, Freelance, Zero hours contract

Pay: From 15.00 per hour

Expected hours: 15 - 30 per week

Benefits:

Free or subsidised travel Work from home
Application question(s):

Are you available part time from 9am Monday - Friday?
Location:

London EC1V 1AG (preferred)
Work Location: Hybrid remote in London EC1V 1AG