Job Description

The role of a Staffing Coordinator - Compliance is to manage the process of onboarding new workers from start to finish and monitoring compliance with existing workers. Reporting to the Staffing Supervisor, the individual will be tasked with completing Right to Work checks on workers onboarding or booking in to a project ensuring compliance and complete documentation.

The coordinator will understand the Right to Work legislations and government guidance ensuring complete adherence to UK employment law.

Manage multiple workers onboarding from a variety of locations, ensuring that checks have been completed and documented via our internal systems.

Core Duties

Maintain the internal staff database by vetting new applications and assisting staff with website queries. Ensure safeguarding of information in compliance with GDPR.

Respond to telephone, email and social media enquiries from staff.

Utilise internal systems to establish workers requiring checks.

Communicating with workers regarding the RTW check process, supporting them through the process if needed.

Booking in video calls to complete the IDVT process with existing and prospective workers.

Vetting workers requiring any additional checks based on their application such as Criminal Disclosures etc.

Auditing events to ensure all workers booked on are compliant in accordance with UK government legislation.

Informing Project Managers of any onsite issues where non-compliance has occurred and support an effective resolution.

Liaise with the Staffing Team to clarify worker checks required and completed worker checks.

Communicate with workers the necessary documents required to complete RTW checks.

Raise any breaches in RTW to the Staffing Supervisor and Head of Staffing.

Audit and remedy any historic non-compliant RTW prior to any further completion of work by associated workers.

Produce a daily, weekly and monthly report on RTW check completion rates including outcomes and any areas of concern.

Work closely with the Staffing Supervisor and Head of Staffing to look at innovative ways to achieve and maintain 100% compliance on RTW checks.

Suggest improvements and developments to the existing onboarding process.

Keep up to date with the latest government legislation changes to RTW ensuring the process is still relevant and viable, suggesting necessary changes if required.

Work with the Staffing Team to fulfil staffing and administrative needs for events.

You will be required at times or on an ongoing basis to contribute to other projects within Tracsis Events or Group.

Core Accountabilities

To ensure that all core duties detailed above are delivered successfully.

Responsible for the Health and Safety of yourself, and those around you. You will ensure all H&S policies and practices are adhered to escalated in the correct way.

You are required to act in a way that does not subject any other employees, potential employees, workers or clients to direct or indirect discrimination, harassment or victimisation.

Work collaboratively with colleagues and opposite numbers in Tracsis Events and Group, ensuring resources are pooled where necessary to ensure project staffing requirements are met and delivered successfully.

Annually you will review all systems relevant to your role in conjunction with operational teams and others who are impacted by your processes and procedures. Propose improvements and developments that will assist in more efficient and effective delivery of our services.

Core Competencies

Excellent communicator.

Active listener.

Self-motivated.

Adaptable.

Forward thinking.

Time management skills.

Able to prioritise.

Conflict resolution.

Self-awareness.

Creative thinker.

Role Specific Competencies

Able to manage a workload under time constraints, prioritising necessary tasks.

Detail oriented with a proactive approach to problem solving.

Work collaboratively to present solutions to problems.

Be able to use negotiation and influencing skills to ensure the teams support the needs of the business.

Can meet deadlines and communicate at management level.

Provide excellent customer service.

Desirable Knowledge and Experience

A working knowledge of Microsoft programmes and RightCheck. Some experience or knowledge of UK employment law would be advantageous.

Training and Qualifications

Essential

Excellent communication skills.

IT Literate.

Organised and accurate.

Desirable / Working Towards

Interest in the events industry.

Administrative experience, preferably office based.

Recruitment and onboarding experience.

UK employment law - specifically Right To Work checks.

Working Relationships

This role will have working relationships with: Head of Staffing, Staffing Supervisor and Staffing Team.

Interdepartmental working relationships will include: Project Managers, Supervisors, Heads of Department.

External working relationships include: Temporary staff, external support, and clients.

Organisational Vision, Mission and Values

The organisational vision, mission and values ensure that we are all heading in the same direction and they should be reflected in everything you do within your role. Everyone in the organisation has a key part to play in achieving the mission and vision, and all roles are aligned to achieve this. Our core values support the vision and help to shape and sustain the culture we are proud of across Tracsis Events.

You are required to operate in line with Tracsis Events and Group policies and procedures at all times.

Job Types: Full-time, Permanent

Pay: 25,397.00 per year

Benefits:

Bereavement leave Company pension Enhanced maternity leave Free parking On-site parking Paid volunteer time Private medical insurance Sick pay
Work Location: In person