Job Description

Belstaff was created by and for independent spirits. We know that what we do, and who we do it with matters. Join the team and make an impact as we build a legacy that surpasses our incredible past.
Love The Challenge. Find A Way. Go All In. Stand Together. Be The Difference.
A bit about Belstaff
Belstaff is a functional clothing brand founded to move people forward. Throughout our history we have championed material innovation, collaborating with those who challenge the ordinary and celebrate the joy of the journey. Belstaff has designed protective suits for race-car drivers, windproof smocks for Marines and insulating clothing for mountaineers. One thing is at the heart of all these endeavours: An Independent Spirit. Today, this energy prevails and unites the people who bring the Belstaff brand to life, providing the best products to our customers - both old and new. We are committed to building a team of curious, conscious individuals dedicated to showing up, standing together, and being the difference between a good day and a great day.
We are currently searching for a Stock Controller to join the team.
As our Stock Controller at Belstaff, working closely with our Retail Operations Manager, you'll be responsible for control of all stock in, out and in transit, providing the crucial link between Logistics, Finance, Merchandising, IT and Retail Operations. You'll work closely with the DC to ensure visibility on all shipments from suppliers in to the warehouses and on to global stores; auditing stock counts and keeping all systems accurate and updated.
We are looking for someone who will be responsible for:
Stock Control Processes

• Actioning Weekly Stock Quantity reconciliations between WMS (Shopify/Waterfall/SNAP) and IMS (ERP) system (Netsuite), analysing and resolving discrepancies with internal and external stakeholders
• Performing stock control exception reporting actions including Negative Stock reporting and Retail Price reporting
• Monitoring and controlling stock adjustments relating to Uniform, faulty, theft, Gifts, PR, Samples and Prototype stock items
• Working with the Retail Operations Manager on SOPs for all stock processes in stores and mitigating risk of human error on stockfiles from all functions via WMS
• Providing systems training to Retail teams and other internal users to support stock movements/ transfers and other reporting requirements with respect to stock, to drive store ownership
• Checking Stock in external locations such as Otrium (Consignment) and LA Bike Shed (Concession)
• Investigating discrepancies accordingly both remotely and when/where needed in person to reach a resolution
• Regularly contacting stores to support best practices both remotely and in person
• Highlighting and communicating any stock concerns/losses/opportunities to the Retail Operations Manager and Merchandising team to ensure steps are taken to support sales
• Maintaining and updating stock files to ensure data accuracy in Shopify, updating faulty stock flow and approvals in line with financial expectations

Stock Audit

• Scheduling, communicating and preparing stock audits with both internal and external stakeholders, being part of the execution team to ensure best practice is completed
• Delivering PI result in terms of % loss and cost loss to the store manager and wider business, creating action plans with the Retail Operations Manager to improve results and following these up
• Supporting the stock audit procedures in 3rd party warehouses (IT/US/UK) and global retail stores, analysing and reporting variances accordingly and liaising with external auditors as required
• Daily and Weekly Stock Quantity and Location Reporting to PI support cycle counts to provide Perpetual Inventory
• Working with the Retail Operations Manager on new store openings/closings to audit stock

Stock Valuation/ Costing

• Uploading standard costing to the ERP, reviewing standard costs vs PO, updating seasonal price changes and calculating PPV adjustments
• Ensuring sample pricing correctness
• Collaborating with cross-functional teams on Sample Sales and ensuring effective management of the sample ordering process

Year-End / Audit

• Reconciling physical stock takes to book valuations in collaboration with Merchandising
• Supporting the annual audit process

Non-Trading Stock Management

• Establishing a recurring six-month process to obtain business confirmation for non-trading stock locations including investigating and quantifying any stock movements and proposing them for write-off approval
• Working closely with Finance to implement an ongoing review process, ensuring a regular full stock balance oversight and taking full ownership of this working capital asset

Bonded Warehouse

• Bonded and Non-Bonded stock control, including actioning stock location movements between Bonded statuses
• Bonded & Non-Bonded warehouse reporting and reconciliation with warehouse reporting
• Maintaining the database and document filing to support bonded warehouse and related customs clearances

We are looking for someone who has:

• Significant relevant experience working in a finance admin or logistics admin/control role
• Experience of working in a fast moving stock environment
• Demonstrable experience of managing accuracy and reporting across ERP and WMS systems
• High levels of numeracy and proficiency using Microsoft Excel
• Confidence managing and resolving requests in line with expectations and within agreed SLAs
• The ability to built rapport and influence stakeholders internally and externally

We are looking for someone who is:

• Inspired by working for Belstaff
• Looking for personal growth and development with a 'above and beyond' attitude
• Analytical, detail oriented and practical
• Incredibly organised, with the ability to prioritise and manage their own workload
• Highly communicative, personable and approachable
• Keen to keep abreast of new and emerging technologies and share ideas to help evolve and streamline operations
• Able to work autonomously but also diligently as part of a small team

Where to from here?
We are an equal opportunity employer and value diversity at our company. We will not discriminate on the basis of sex, race, marital status, disability, age, sexual orientation or religion. We are committed to a fair and accessible recruitment process for all candidates so if you would like us to make any adjustments to the application or interview process, please let us know and we will be happy to support you.

Skills Required