Job Description

The Light Lab are specialists in custom architectural lighting solutions, with a growing portfolio of projects across the globe.

We are looking for a proactive and highly organised Studio Manager / Team Assistant to play a key role in the smooth running of our Shoreditch studio. This is a continually evolving role that requires organisation, flexibility, resourcefulness, and problem-solving skills. Acting as the central support across the office and production team, you'll be the first point of contact for visitors, suppliers, and clients, while providing hands-on assistance across operations, logistics, marketing, HR, and team admin. It's a fast-paced and varied position that would suit someone confident juggling multiple responsibilities and keeping things running seamlessly behind the scenes.

Key Responsibilities

Office & Studio Management

Act as first point of contact for all calls, emails, deliveries, and visitors. Maintain a clean, organised, and professional studio, meeting room, and kitchen environment. Manage office supplies, stationery, utilities, and IT systems, liaising with service providers and building management as needed. Oversee upkeep and maintenance of the office space, coordinating cleaners, repairs, and contractors. Ensure compliance with health & safety regulations, including fire safety, first aid, and risk assessments. Help organise internal and external events, including team socials, client functions, and studio presentations.
Team & Project Support

Provide day-to-day assistance to the production and project teams. Support creation of client documents, manuals, and technical submittals. Maintain sample library and showroom, tracking sample boxes and logistics. Assist with project folders, CRM updates, and general database management. Liaise with clients, suppliers, and contractors as needed.
Marketing Support

Assist the Communications Manager with social media, website, and digital content. Support the creation of promotional materials, articles, and presentations. Help organise project photography/video shoots and maintain content libraries.
HR & People Support

Assist the Operations Manager with HR administration. Support job postings, interview scheduling, onboarding, and training coordination. Maintain accurate employee records and assist with policy updates.
Finance & Operations

Support insurance renewals and company fleet admin. Track budgets for studio supplies, events, and other operational costs. Monitor shared office inboxes and respond or forward as required.
Salary range is 28-30+K for the right candidate DOE.

Interviews will take place from mid october, and start date can be flexible for the right candidate.

About You

At least 1 year of experience in an office or studio support role, ideally within a creative or design-led environment. Highly organised, proactive, and able to multitask with confidence. Fluent in written and spoken English, numerate, with excellent communication skills and strong common sense. Team player with a "can-do" attitude and willingness to take ownership. Proficient in MS Office, with experience in Adobe InDesign/Photoshop and CRM systems beneficial.
Job Type: Full-time

Pay: 28,000.00-30,000.00 per year

Work Location: In person