Job Description

Talent Acquisition Coordinator
Location: Holborn
Hours: 9:00am - 5:30pm
Days: 3 days per week (Tuesday and Wed in Holborn and two half days or further full day - open to flexibility)
Salary: up to 31,500 FTE( 18,900PR)
Start date: March 26
Annual leave: 25 days per year FT ( 15days pr)
Key Responsibilities
Recruitment Ownership

• Manage end-to-end recruitment for all roles across the organisation, from initial briefing through to offer stage.

• Work closely with the Head of People & Culture to prioritise roles, understand hiring requirements, and align recruitment activity with business objectives.

• Post and manage vacancies through the organisation's HRIS/ATS, ensuring roles are promoted via agencies, job boards, and the careers page.

• Screen applications, shortlist candidates, and progress them through multiple stages of the recruitment process as required.

• Coordinate and schedule interviews, tasks, and assessments for each role.

Agency & Vendor Management

• Act as the main point of contact for recruitment agencies and external suppliers.

• Ensure compliance with agreed terms, including fees, exclusivity arrangements, and service levels.

• Build and maintain strong, professional relationships to support high-quality candidate pipelines.

Candidate Pipeline & Talent Pooling

• Build and maintain an internal database of prospective candidates for recurring or hard-to-fill roles.

• Develop proactive sourcing strategies to reduce reliance on agencies over time.

• Maintain accurate, GDPR-compliant candidate records.

s & Recruitment Infrastructure

• Ensure job descriptions are accurate, up to date, and reflective of day-to-day responsibilities.

• Partner with hiring managers to refine role requirements and competencies.

• Develop and maintain a library of competency-based interview questions for all roles across the organisation.

• Support the creation and management of role-specific tasks or assessments used during recruitment.

ATS / HRIS Management

• Manage recruitment workflows within the HRIS/ATS, ensuring candidates progress through stages promptly and accurately.

• Train hiring managers on effective use of the system.

• Monitor system data to ensure accuracy, compliance, and reliable reporting.

Process Improvement & Reporting

• Track key recruitment metrics (such as time-to-hire, cost-per-hire, and source effectiveness) and provide regular updates to the Head of People & Culture.

• Identify opportunities to streamline and improve recruitment processes.

• Ensure recruitment activity meets agreed timelines and organisational priorities.

Candidate Experience

• Deliver a consistent, professional, and engaging candidate experience at every stage of the recruitment journey.

• Ensure timely communication and feedback is provided to all applicants.

General People & Culture Support

• Support wider People & Culture initiatives where recruitment insight adds value.

• Contribute to employer branding activity, including careers page content and recruitment marketing.

General Responsibilities

• Act at all times in line with company values, embedding these into all work practices.

• Participate in team, departmental, and organisational projects and planning processes as required.

• Maintain the highest standards of confidentiality and comply with data protection legislation.

• Act as an ambassador for the organisation in all interactions with candidates, customers, and third parties.

• Support marketing-led community or engagement initiatives where required.

• Undertake any other reasonable duties as requested from time to time.

Person Specification
Essential

• Proven experience in an in-house recruitment or talent acquisition role.

• Hands-on experience using an ATS/HRIS recruitment system (e.g. HiBob Hiring or similar).

• Strong understanding of competency-based interviewing techniques.

• Experience managing recruitment agency relationships.

• Ability to write clear, accurate, and engaging job descriptions.

• Excellent communication and stakeholder management skills.

• Highly organised, able to manage multiple roles and deadlines simultaneously.

• Comfortable working autonomously and taking ownership of recruitment processes.

• Sound knowledge of UK recruitment and employment compliance.

• Demonstrates alignment with organisational values.

• Takes responsibility for personal learning and professional development.

• Strong commitment to customer care and service excellence.

• Self-motivated, enthusiastic, and proactive.

• High levels of integrity and accountability.

• Commitment to equality, diversity, and inclusion, treating all individuals fairly and with respect.

Benefits
Critical Illness Cover
Automatically provided after 12 months' service.
Eye Tests & Glasses
The organisation will cover the cost of an eye test up to 30 every two years.
Family-Friendly Pay
Enhanced maternity, paternity, and adoption pay, subject to eligibility criteria outlined in company policies.
Life Assurance
Group life assurance is provided after 12 months' service, offering a death-in-service benefit of four times basic annual salary.
No benefit in kind applies.
Benefits Platform
Available from day one, offering access to a wide range of discounts, wellbeing resources, lifestyle and fitness content, and rewards.
Private Healthcare
Available from the start of employment. Employees may add partners or dependants at company-negotiated rates.
Season Ticket Loans
Available to employees following successful completion of their probation period, helping to spread the cost of travel.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Skills Required