Job Description

Bishop & Associates

is a busy building surveying, project management and property maintenance company with spacious offices in Barnes - situated next to Hammersmith Bridge.

We are seeking a highly organised and efficient Team Administrator to support our dynamic team. The ideal candidate will possess strong administrative skills and be adept at managing various office tasks to ensure smooth operations. This role requires a proactive individual who can handle data entry, maintain records, and provide excellent phone etiquette while contributing to a positive team environment.

Responsibilities

General Office management duties:

General day-to-day running of the office

Main point of contact and answering of telephone calls

Maintenance of up-to-date database of approved contractors and consultants

Annual company insurance renewals

Ad hoc diary management

Oversee IT equipment maintenance

Staff event planning

Kitchen and office supplies maintenance

Manage external cleaning and utility providers Oversee office cleaning

HR Administration:

Maintenance of staff holiday and sickness records

New starter on-boarding

Staff expenses admin

Admin support for the busy Building Surveying team:

Assist building surveyors to organise meetings.

Tender process administration and contractor liaison, review of contractor submissions and chase-ups.

Daily works tracker updates

Document editing (the company uses speech to text):

o Specifications of works for external and internal decorations

o site minutes on a weekly basis

o reports and schedule of conditions

Final editing and formatting of specifications.

Preparation and issue of tender documentation.

Following up on tenders to ensure all deadlines are met.

Preparation of tender analysis spreadsheet based on specification spreadsheet.

Inputting of tender figures.

Experience

Educated to at least 'A' Level standard, with English and Maths GCSE

At least 2 years team administration experience with a 'can do' attitude

Excellent IT skills, including Microsoft Office. (Good to intermediate Excel skills required.)

Ability to keep up in a fast - paced dynamic environment and to meet deadlines

Ability to review works strategies and suggest more efficient ways of working

Well organised and excellent attention to detail

Preferable, (but not essential) administration experience in the building, construction and or/ property management industry

Friendly with good sense of humour

Self-motivated and able to work on own initiative without close supervision

Flexible and able to multi-task

Job Type: Full-time

Pay: 30,000.00-32,000.00 per year

Additional pay:

Performance bonus
Schedule:

Monday to Friday
Experience:

team/office administration: 2 years (required) property sector : 1 year (required)
Language:

and write fluent English (required)
Work authorisation:

United Kingdom (required)
Location:

Barnes SW13 (preferred)
Work Location: In person

Reference ID: B&ATA0425