Job Description

Adult Specialist Services, within the Community Care Division of Sussex Community NHS Foundation Trust are looking for a Team Administrator / PA to support their Heads of Service within Adult Specialist Services.



Primarily based in Brighton General Hospital, travel will be expected across Sussex to other venues and for meetings.



Experience taking minutes and extensive diary management is essential for this role.

Please note:

Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa:

going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa:

If you'll need to meet different salary requirements - GOV.UK



To provide a full range of administrative support to the Heads of Services and Senior Management Team within the Adult Specialist Services.



Liaise with and deal in a professional and helpful manner with Heads of services and Deputy Heads of Services and senior PA's in-person, by telephone, and via MS Teams .



Word processing of reports and letters, including amending and tidying documents and work prepared by others, drafting routine correspondence for approval by Managers and without reference sending out routine correspondence using software packages as appropriate, e.g. Word, Excel, PowerPoint and Outlook.



Minute taking and creation of action logs at high-level management meetings, utilizing Teams recording/transcribing facility as appropriate.



Organising and maintaining databases and processing forms, keeping office systems up to date, devising and maintaining efficient filing, clerical and office systems, and providing general secretarial support the Senior Management Team



We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.



Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.



Why work for us?

Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing Varied environments: community hospitals, patients' homes, and bases across Sussex Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement Excellent training, development, and research opportunities Accredited Living Wage Employer, we ensure fair pay for all our staff Cost-effective workplace nurseries in Crawley, Hove, and Brighton Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks Level 3 Disability Confident Leader and Veteran Aware Trust

Our values -- Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence --guide everything we do.



We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.



This post may close early if sufficient applications are received.



Support Heads of services and Deputy Heads of Services with Diary management and organise/co-ordinate and set up meetings of confidential nature with internal and external stakeholders



To manage and prioritise workload on a daily basis and deal with the competing demands of the team.



To process purchase orders and order stationery, mobiles, uniforms and other items as requested by senior management.



Helping with any system issues, reporting and dealing with IT problems.



Please see job description and person specification for further details.