Job Description

• To provide administrative support to the UK Office
• To facilitate the services of the Company\'s UK office and ensure the facilities are maintained to support all staff activities
• To organise domestic and international travel and accommodation for staff
• To support the Office/Project Manager with support

• First point of call for incoming office communications, including phone answering, meeting and greeting guests, receiving vendor deliveries and mail
• Office support responsibilities including catering and facilities management
• Order and maintain the inventory for all office supplies, corporate stationery products, copy machine supplies and kitchen supplies
• Purchase, maintain and track IT and telecommunications infrastructure
• Compose and edit correspondence, internal memos and report
• Invoice and expenses processinG
• Working closely with HR Officer to assist in onboarding and offboarding staff
• Ensuring the office is maintained to a neat and professionally acceptable standard
• Assist Head of Global Administration with adhoc tasks
• Provide cover and support to Office Manager/Facilities Manager
• Team Support
• Co-ordinate international and domestic travel and accommodation for staff, make bookings and determine most appropriate itineraries in accordance with the company\'s policies and procedures
• Organise conference meetings and register staff at conference attendances.
• Purchasing equipment, software and stationery for the UK office and entering invoices into QuickBook
• Support for the team when they are travelling for urgent issues that may arise (this may require being available out of hours)

Working in a well established organisation|Working in a supportive environment

• Must be tech-savvy
• Must have experience with organising complex multi-destination travel
• Proficient in Microsoft Word, Excel and PowerPoint
• Must be articulate and have excellent verbal and written communication skills
• QuickBooks experience an advantage
• Absolute discretion/confidentiality
• Ability to multi-task, prioritise effectively and work on own initiative

We are purpose driven, pioneering and commercialising novel healthcare solutions for people with neglected needs. Over forty years of research has gone into our clinical pipeline, giving options to patients where there were none before. That knowledge is now being selectively translated into other applications, helping people both clinically and in the wider healthcare world. The Company is on a growth trajectory, and we are looking for candidates who align with our purpose, have an entrepreneurial mindset and understand the needs of a small but fast-growing business and its leadership. You will join a friendly, dynamic and committed international team to deliver consistent results to tight deadlines.

• Company benefits

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