Job Description

About Us

Firmdale Hotels is internationally renowned for its bold, bespoke interiors and outstanding service. With an award-winning portfolio of luxury boutique hotels in London and New York, our design philosophy is central to our brand identity. Each space is a celebration of creativity, quality, and individuality, led by the iconic design direction of Kit Kemp.

The Role

We are currently seeking a part-time Administrative Assistant (up to 16 hours per week) to support our Project team with day-to-day administrative tasks. This temporary position will run until the end of September 2025, with the potential to be extended or concluded earlier, depending on business needs.


If you're organised, reliable, and have a solid background in administration, we'd love to hear from you. We value someone who can hit the ground running with excellent administrative support skills and an organised approach to daily tasks.

Key Responsibilities

The role includes, but is not limited to, the following duties:


Processing

invoices

Filing

documents (digital and/or physical)

Photocopying

and document preparation

Binding

materials for presentations or meetings

Answering phone calls

and handling basic queries

Assisting with follow-ups

and other administrative tasks as needed Supporting the team with ad hoc tasks

About You

A strong background in administrative assistance

Excellent organisational and communication skills

A proactive and reliable approach to tasks

Comfortable working independently and managing varied tasks

Previous experience in a similar office or team support role

Why join Firmdale Hotels?

Firmdale Hotels is an international, award winning group of 11 luxury hotels and 10 bars and restaurants in London and New York. World renowned for their unique interiors and exceptional service, the hotels are trailblazers in hospitality and design.


We are delighted to have been recognised by the hospitality and travel industries for the great work our teams have achieved. To name a few of our recent awards and accolades:


Times Best Places to Work 2024 The Kings Award for Enterprise 2024 for outstanding contribution to International Trade Manager of the Year - Helle Jensen - Cateys 2024 Ham Yard Hotel - two AA Rosettes for Culinary Excellence, Ham Yard Bar & Restaurant, 2024 as well as an AA Breakfast Award Dorset Square Hotel - One AA Rosette for Culinary Excellence, The Potting Shed, 2024 Warren Street Hotel - Travel & Leisure 'IT List' best hotels in the world Whitby Hotel, Crosby Street and Warren Street - Michelin keys The Soho Hotel and Ham Yard - Conde Nast Traveller 2023 Top Hotels in London Number Sixteen - Best Boutique Hotels in London, The Times, 2024.

You can see a full list of our awards and accolades here: https://www.firmdalehotels.com/b/awards-accolades/


If you are ready to embark on an exciting journey with Firmdale Hotels and contribute to our tradition of excellence in hospitality, we'd love to hear from you! Apply now to join our passionate team and be part of something extraordinary.


In line with the Asylum and Immigration Act 1996, we do require all applicants to have the eligibility to live and work in the United Kingdom. Documentation will be required at interview stage.


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