Job Description

Job Summary

The Town Clerk is the Council's Chief Officer (Proper Officer) and Responsible Financial Officer, responsible for the effective management of the Council's operations, services, statutory duties, and finances. The postholder provides professional advice and leadership to ensure the Council's decisions are lawful, strategic, and in the best interests of the community.

The Clerk leads and supports Councillors and staff in delivering high standards of governance, financial stewardship, and community engagement. The role also involves forward planning, policy development, and external representation of the Council.

Duties

Leadership and Strategy

Lead the development and implementation of the Council's Strategic Plan, aligning resources and priorities to community needs. Support Councillors in setting and achieving strategic objectives, ensuring informed and evidence-based decision-making. Manage, motivate, and develop staff to deliver efficient, high-quality services. Foster a culture of professionalism, teamwork, and continuous improvement.

Governance and Compliance

Ensure that the Council conducts its business lawfully and in accordance with statutory and regulatory requirements. Review and maintain the Council's governance and committee structure, Standing Orders and Financial Regulations, and policy framework. Prepare agendas, reports, and minutes for Council and committee meetings and ensure the effective implementation of decisions. Act as the Council's Proper Officer, responsible for the execution of all legal documents and notices.

Financial Management

Act as the Council's Responsible Financial Officer (RFO), ensuring proper financial management and control in accordance with Accounts and Audit Regulations. Prepare annual budgets, financial forecasts, and reports for Member approval. Oversee the preparation of the Annual Governance and Accountability Return (AGAR) and manage the audit process. Ensure that all financial transactions, risk assessments, and internal controls are robust and transparent.

Community and Partnership Working

Promote effective communication and engagement with residents, community groups, and partner organisations. Represent the Council in external meetings and partnerships when required. Oversee civic and community events and community initiatives that enhance the town's identity and wellbeing.

Operational and Administrative Management

Oversee the management of Council facilities, contracts, leases, and assets. Ensure compliance with employment law, health and safety regulations, GDPR, and other statutory duties. Maintain efficient office systems, IT infrastructure, and data management processes.

Digital and Community Engagement

Lead and oversee the Council's digital communications, ensuring the website, social media channels, and newsletters provide timely, accurate, and accessible information to residents. Ensure all online content complies with the Transparency Code, Accessibility Regulations (WCAG 2.1), and relevant data protection requirements. Develop a proactive approach to community engagement through digital platforms, surveys, and publications that promote Council initiatives and encourage resident participation. Work collaboratively with Members and staff to maintain a consistent and professional public image for the Council. Oversee the preparation and distribution of community newsletters, consultation materials, and other communications that strengthen civic identity and transparency.

Experience

You will be an experienced and resilient leader with a sound understanding of local government law, governance, and finance. Ideally CiLCA qualified (or willing to obtain this within 24 months), you will combine professional integrity with a collaborative and pragmatic approach.

You will demonstrate:

Proven experience of working at senior level within a parish, town, or similar public-sector organisation. Strong leadership and people management skills. Excellent financial management and budgetary control. A proactive and diplomatic approach to problem-solving and partnership working. The ability to advise and support elected Members with clarity, professionalism, and political neutrality.
This is an exceptional opportunity to help shape the future of one of Essex's largest and most active Town Councils. You will work alongside dedicated councillors and staff in a supportive environment that values professionalism, innovation, and community service.

For an application pack or to discuss the role informally, please contact:

Helen Symmons, PSLCC

Local Council Consultancy Associate

Email:HelenLCCAssociate@outlook.com

Closing date:

5pm, Friday 28th November 2025

Interviews expected:

18th / 19th December 2025

Job Type: Full-time

Pay: 48,226.00-57,139.00 per year

Benefits:

Company pension On-site parking Sick pay
Work Location: In person