Job Description

HGV Transport Administrator - Pickstock Foods Ltd

Location:

Ashby-de-la-Zouch, Leicestershire

Rate:

15.00 per hour

Contract:

Permanent, Full-time or Part-time (30-45 hours/week)

Working Hours:

Monday to Friday, flexitime between 06:00 and 18:00 (core hours 09:00-15:00)

About Pickstock Foods Ltd

Pickstock Foods Ltd is a leading independent British lamb processor, supplying premium fresh meat to butcher shops, wholesalers, foodservice companies, and major supermarkets across the UK. Our logistics team plays a critical role in ensuring the consistent, safe, and timely delivery of our products nationwide -- with a strong focus on overnight and key-drop deliveries into central London and other urban centres.

We are now recruiting for a proactive and organised

HGV Transport Administrator

to join our operations team at our Ashby-de-la-Zouch site.

About the Role

This role provides vital administrative support to our Transport and Compliance functions. You will be responsible for scheduling maintenance, keeping records up to date, ensuring DVSA compliance, supporting the driver team, and helping keep our fleet safe, roadworthy, and legally compliant.

The role is varied and fast-paced. You'll work closely with the Transport Manager, Workshop Providers, Drivers, and wider Ops and Sales teams to ensure daily operations run smoothly.

Key Responsibilities

Maintain accurate and up-to-date records for our fleet of HGVs and trailers Coordinate servicing, MOTs, inspections, and repairs with third-party providers Monitor and record vehicle defects, ensuring timely rectification Track driver CPC qualifications and ensure compliance with driver hours/tacho regulations Maintain records for vehicle insurance, tax, O Licence documentation, and renewals Support in route planning, driver rotas, and shift records Assist with onboarding new drivers (inductions, paperwork, compliance checks) Produce weekly/monthly reports as needed for audits or internal reviews Communicate with drivers, mechanics, external providers, and regulatory bodies professionally
Candidate Requirements

Previous experience in HGV transport administration (essential) Familiarity with HGV compliance and DVSA regulations (essential) Transport Manager CPC (desired) Excellent organisation and time management skills Strong communication and interpersonal skills Confident using Microsoft Excel and transport/fleet management systems Ability to work independently and under pressure in a deadline-driven environment A flexible, hands-on approach with a good sense of initiative Full UK driving licence (preferred due to site location)
Benefits

15.00/hour (equivalent to approx. 31,200 based on 40 hours/week) Flexitime within weekday office hours (06:00-18:00, with 09:00-15:00 core hours) On-site parking Staff discount on premium meat products Supportive working environment Ongoing training and development opportunities Company pension
How to Apply

To apply, please send your CV and a brief cover letter explaining your experience and suitability for the role.

Be part of a fast-paced and growing business -- join Pickstock Foods Ltd and support one of the UK's most dynamic fresh meat supply chains.

Job Types: Full-time, Part-time

Pay: 15.00 per hour

Expected hours: 30 - 40 per week

Benefits:

Canteen Company pension Employee discount Enhanced paternity leave Flexitime Free parking On-site parking
Ability to commute/relocate:

Swadlincote DE11 7FN: reliably commute or plan to relocate before starting work (required)
Application question(s):

Roughly how many hours per week are you looking to work within the 30 to 45 range? As part of the one-week induction programme for this role, would you be open to spending time in different areas of the meat processing operation--meeting our production, warehouse, and despatch teams, and accompanying our drivers on delivery routes--to help you build relationships with future colleagues and gain a deeper understanding of our processes and products? Are you familiar with tachograph regulation, and HGV vehicle maintenance compliance regulations? Have you got experience with tacho compliance, HGV fleet management software, and vehicle telematics systems (TruTac, FleetCheck, Spillard etc.)? Are you comfortable working flexitime between 06:00 and 18:00, with core hours of 09:00 to 15:00, Monday to Friday? This role involves occasional interaction with drivers, mechanics, and operations staff. Are you confident in communicating with different teams and resolving basic issues independently? Have you had experience managing HGV compliance related to London deliveries (e.g. London Lorry Control Scheme, Direct Vision Standard, ULEZ)? Have you previously worked in the food industry (e.g. chilled, frozen, fresh produce, or meat)?
Experience:

HGV Transport Administration: 1 year (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person