Job Description

Job number

ENG03606

Faculties

Faculty of Engineering

Departments

Department of Mechanical Engineering

Salary or Salary range

37,108 - 40,166 per annum

Location/campus

South Kensington Campus - Hybrid

Contract type work pattern

Full time - Open ended

Posting End Date

20 Aug 2025

About the role

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Are you a motivated and well organised individual, looking to develop your administrative skills at a world leading University? If so, an exciting opportunity has emerged in our Department of Mechanical Engineering team as an Undergraduate Administrative Assistant. Working alongside three other Undergraduate Administrators and the Teaching Operations Manager, you will support a wide range of activities within the Undergraduate Office, with a particular focus on admissions, examinations, student projects, and coursework processes for Mechanical Engineering students.



We're looking for a proactive and adaptable individual who can confidently manage multiple priorities, work collaboratively as part of a team, and make independent decisions when needed. Flexibility is essential, especially around key teaching and assessment periods such as induction week and exam seasons, when annual leave restrictions apply. This is an excellent opportunity to join a busy and student-focused environment where your organisational skills and attention to detail will make a real difference.

What you would be doing

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You will provide administrative support for undergraduate teaching and assessment. You will support examination and assessment processes. You will act as a first point of contact for students, staff, and visitors. You will assist with undergraduate admissions and induction activities. You will contribute to student experience and engagement initiatives. You will undertake a range of general office and records management duties.

What we are looking for

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You will need to be educated to an A-level standard or equivalent. You will have experience working in a front-facing or customer focussed environment. Experience of working in an administrative setting in Higher Education is essential. Awareness of data protection guidelines and handling sensitive information is essential. Experience of admission processes and managing exam periods is desirable.

What we can offer you

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Part of a close-knit administrative and teaching team. Be part of the wider Professional services community in the department, including coffee mornings, Academic presentations and social engagements throughout the year. The opportunity to continue your career at a world-leading institution Sector-leading salary and remuneration package (including 38 days off a year)

Further information

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This is an open-ended position.


If you require any further details on the role please contact: Ana Cavaquinho - a.cavaquinho@imperial.ac.uk.

Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview.


We reserve the right to close the advert prior to the closing date stated should we received a high number of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

Available documents

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Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.