Job Description

Reports to:

Finance Director

Location:

Remote

Contract Type:

Volunteer

Time Commitment:

4 hours per week

Department:

Finance & Grants

Role Purpose

The Budget & Grant Officer will support the finance team by tracking grant expenditure, maintaining accurate budget monitoring tools, and ensuring project managers have up-to-date financial information. This role strengthens accountability, compliance, and reporting to funders, helping Kaine Management deliver projects effectively and within budget.

Key Responsibilities

1. Budget Monitoring & Tracking

Update monthly budget trackers for all grant-funded projects. Compare actuals vs. budget and highlight variances to the Finance Director. Support forecasting of project spends in line with grant timelines.

2. Grant Income & Expenditure Tracking

Maintain a grant schedule with start/end dates, funder requirements, and deliverables. Track restricted and unrestricted funds. Ensure project leads have visibility of available spend.

3. Processing & Verification

Receive and verify all grant-related invoices (via grants@ inbox). Check coding, budget allocation, and supporting documentation. Forward approved invoices to the Finance Officer for payment processing.

4. Reporting & Compliance

Assist in preparing financial reports for funders. Maintain evidence logs for expenditure (receipts, timesheets, procurement documents). Ensure grant spending adheres to funder guidelines and internal controls.

5. Collaboration & Communication

Work closely with project managers to monitor financial progress. Share weekly or monthly updates with the Finance Director. Support the preparation of grant claims and returns.

Person Specification

Essential

Experience using Microsoft 365. Background in accounting, finance, or similar analytical work. Strong numeracy and Excel skills. Good organisational skills and ability to manage deadlines. Interest in grant funding, community projects, and financial management. Ability to work independently with clear and timely communication.

Desirable

Experience with budgets or grant management. Understanding of charity accounting or project finance. Familiarity with Sage or other finance systems.

Benefits of Volunteering:

Gain hands-on experience in financial management and grant administration Contribute to meaningful community projects Develop professional skills in budgeting, finance, and nonprofit management Opportunity to network with professionals in the sector
Job Type: Volunteer

Benefits:

Flexitime Work from home
Work Location: Remote