Job Description

OVERALL PURPOSE

We are looking for a volunteer office manager to organise, manage and coordinate a team of volunteers to effectively carry out all administrative duties and office procedures in the charity.

Your role will be to supervise the daily operations of our admin team, plan the most efficient administrative procedures whilst ensuring high levels of organizational effectiveness, communication and safety. You will be experienced with a variety of office software (such as email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Principal Responsibilities:

The Volunteer Office Manager leads, oversees and directs all volunteers responsible for the charity's administrative services. The goal is to ensure that all of the charity's projects and activities are carried on efficiently and effectively.

Main Duties:

To collaborate with the management team and project coordinators to identify the required administrative support operations for the organization.

To provide effective leadership for the volunteer admin team in order to provide all administrative support duties designated the team.

To improve all communication systems.

Maintains the organization's administrative policies and procedures manual.

To collaborate with management to draft and implement an annual administrative budget.

To ensure the smooth and adequate flow of information within the charity to facilitate all charity operations.

To monitor the inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

To oversee facilities services, maintenance activities and any tradespersons.

Volunteer Management:

To oversee recruitment, induction and training of all new administrative volunteers.

To supervise, performance manage, appraise and support the professional development of admin volunteers.

To communicate regularly with volunteers via phone, emails, and other means of communication.

To manage and authorize admin volunteer expenses.

To recognize and appreciate administrative volunteers' efforts.

Job Types: Apprenticeship, Volunteer, Internship
Contract length: 6 months

Pay: 1.00 per year

Benefits:

Employee discount Store discount
Work Location: In person