Job Description

Warehouse Administration Assistant

Spiritfilled is an established and award-winning whisky cask broker, independent bottler and warehouse owner. We are looking for someone to help with general administration in our warehouse, Braeside Bond, in Newburgh, Fife.

The role of the Admin Assistant at Braeside Bond will include (but is not limited to) the below responsibilities. Experience from the whisky industry and familiarisation with Vapour would be beneficial but not essential.

This role can be either part time or full time depending on the right candidates preferences.

Starting salary 13-15 per hour dependent on experience.

The ideal candidate will be extremely well-organised, have excellent attention to detail and possess strong IT skills with experience in Microsoft Office (specifically Excel), and demonstrate excellent communication abilities.

Job Role & Responsibilities

Managing the warehouse diary

Uploading cask arrivals and printing bar code labels on Vapour

Creating cask uplift paperwork and ensuring all details are correct on EMCS/HMRC website

Checking all arrival cask details on EMCS/HMRC website

Managing casks owned by trade clients and ensuring Head Office have the information to invoice clients for storage, insurance and other requests made

Liaising with Warehouse Operatives on cask issues and ensuring customers are updated and informed of their options as these tasks are carried out

Ensuring Vapour is updated and tasks are kept on top of by both Warehouse Operatives and Head Office

Cask filling spreadsheets are created and sent to Head Office

Packaging and sending samples via Post Office or DHL

Setting up Vapour accounts for trade clients, allocating casks and flagging any discrepancies/issues

Keeping general warehouse paperwork in order, including H&S records

Processing delivery orders

Processing other administrative requests on behalf of the team.

Skills/Experience Required:

Highly organised with excellent attention to detail

Reliable, trustworthy and intuitive

Positive can-do and flexible attitude

Effective communicator

Vapour experience (desirable)

Info & Benefits:

Full or Part-time position - 5 days per week

Starting salary 13 - 15 per hour dependent on experience (Full time salary would be from 24,375)

Pension

Job Types: Full-time, Part-time

Pay: 12.50-14.50 per hour

Benefits:

Casual dress Company events Company pension Free parking On-site parking
Application question(s):

Do you have knowledge or experience working in the whisky industry?
Experience:

Administration: 3 years (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person