Job Description

Overview

We are seeking a dedicated and detail-oriented Accounts Admin Assistant to join our growing team. We are looking for an ideal candidate to support the Demcom finance team and project operations, paying particular attention to cost capturing and project operations. This role is essential for supporting various administrative functions and will involve a variety of clerical tasks to enhance productivity.

Hours: Full-Time or part-time will be considered

Responsibilities

Purchase Ledger Data Entry:

Accurately input purchase invoices into the accounting system. Ensure all purchase orders, receipts, and deliveries are matched to corresponding invoices. Maintain and update supplier records and payment terms. Reconcile supplier statements and address any discrepancies.
Project Cost Tracking:

Assist in tracking project costs, ensuring collect allocation of project costs. Support the project managers with cost control and analysis for ongoing projects.
Sales Invoicing:

Generate and issue sales invoices for completed work or milestones reached on projects. Ensure all necessary supporting documentation (e.g., credit insurance acceptance, project questionnaire, credit account forms) are completed and in place before invoicing. Monitor overdue invoices and follow up with clients as needed. Assist with cash flow management by ensuring timely invoicing and payment collection.
Logging and Tracking Site Operations:

Maintain accurate records of site operatives working on various projects, including attendance and work hours. Record inter-company labour worked.
General Administrative Support:

Provide general administrative support to the accounts and project management teams. Assist with filing and organising project documentation, purchase orders, contracts, and invoices. Coordinate and communicate with internal teams, clients, and suppliers to ensure smooth operational processes.

Skills & Competencies Required

Essential

Previous experience working in accounts or bookkeeping role.

Excellent attention to detail with a high level of accuracy.

Ability to work using own initiative where necessary.

Ability to work with and interpret a high volume of data.

Highly organised with the ability to work in a pressurised environment

Effective communicator

Demonstrate best practice at all times

Software skills to include Xero and MS Office.

Ability to be methodical and flexible in approach to tasks

A pro-active team member

Ability to prioritise work amidst challenging demands on time

Desirable

AAT qualified

Behaviours

Excellent communicator

Highly analytical

Confident

Patient

Adaptable approach to management and training.

Open-minded to change in processes.

Can do and positive outlook

Pro-active

Enthusiastic

Self-Motivated

If you are an enthusiastic individual looking to contribute positively to our growing Demcom team we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Part-time

Pay: From 26,000.00 per year

Benefits:

Company pension On-site parking
Schedule:

Monday to Friday
Experience:

Accounts Admin : 1 year (required)
Work Location: In person

Reference ID: Accounts Admin Assistant - Ely CB7 4EX