Accounts & Admin Assistant

Newmarket, ENG, GB, United Kingdom

Job Description

ACD Projects is seeking a proactive and detail-oriented Accounts & Administrative Assistant to support our finance and administrative functions. This is a split role, with responsibilities focused on invoicing, expenses and subconsultant invoice management, and general office support. The successful candidate will play a key part in maintaining accurate financial records and ensuring smooth day-to-day operations within the office.

Key Responsibilities:



Accounts Assistance



Raise and issue sales invoices accurately and in a timely manner. Record and check employee expense claims, ensuring proper documentation, approvals, and compliance with company policy. Process and verify subconsultant invoices, checking against agreed terms and project budgets. Liaise with internal teams and external suppliers to resolve any invoice or payment discrepancies.

Administrative Support



Answer and direct incoming telephone calls in a professional and helpful manner. Order and maintain office supplies including stationery, ensuring stock levels are appropriate. Provide general administrative support to the wider team, including filing, scanning, and document preparation. Help coordinate internal communications and assist with basic office organisation tasks.

Skills & Experience:



Previous experience in a similar accounts assistant or finance support role is essential. Strong organisational skills with excellent attention to detail and accuracy. Proficient in Microsoft Office, especially Excel. Excellent communication skills, both written and verbal. Ability to prioritise tasks and manage workload effectively in a split-role environment. Friendly, helpful attitude with a willingness to support various office functions.
Job Types: Full-time, Permanent, Fixed term contract

Pay: 26,000.00-28,000.00 per year

Benefits:

Health & wellbeing programme
Work Location: In person

Reference ID: Office Secretary

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Job Detail

  • Job Id
    JD3472968
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Newmarket, ENG, GB, United Kingdom
  • Education
    Not mentioned