Job Description

Job Overview:

We are seeking a detail-oriented and organized Account Administrator to join our team. The ideal candidate will be responsible for managing financial transactions, preparing reports, and ensuring accuracy in financial records.

Responsibilities:

- Process accounts payable and receivable transactions

- Reconcile invoices and identify discrepancies

- Utilize accounting software such as QuickBooks, Xero, Sage, etc.

- Maintain accurate records of financial transactions

- Collaborate with the finance team to ensure compliance with financial regulations

Maintenance Recording & Reporting costs and recharges
Office Admin - Experience is a must
Accounts Experience (Sage/Dext experience is a must)
Loading invoices and sales
Answering calls
Process accounts payable and receivable transactions Ensuring the master sheet is up to date Reconcile invoices and identify discrepancies - Sending invoices, chasing late payments, and
reconciling company accounts, chasing overdue invoices due to suppliers

Utilize accounting software such as QuickBooks, Xero, Sage, Dext, etc. Maintain accurate records of financial transactions Collaborate with the finance team to ensure compliance with financial regulations and any
queries they need assistance

Weekly Sales Reports for Hotels and Restaurants Maintenance Recording & Reporting Loading invoices and sales Property Project and Finance Tracker Weekly payroll Recharging between companies for material and maintenance, 3rd party contractors Using Quartix / Tradify to ensure accuracy of the Payroll for our maintenance team Use Tradify to ensure maintenance labour and material is correctly billed out Updating journals and ledgers, filing financial records and important documentation, and
identifying and resolving errors in financial records

Assisting with records management, organizing reports, performing data entry, and scheduling
appointments

Collecting supplier invoices and statements - Please ensure you do this on the 3rd Week of each
month

Maintaining the payment Sheet accurately for each company Suppliers - Account applications where necessary and requested Utilities (Gas, Electric, Non - Domestic Rates, Water - Please ensure these are in the correct
company billing name

The main focus is property companies and overseeing all the sub companies of the Macali Group in

financial recording Regularly.

This role requires a strong commitment to maintaining high attention to detail and ensuring accuracy in

all financial tasks and record-keeping. Accuracy is crucial in this role to help maintain the integrity of our

financial records and support smooth operations within the company. Attention to detail will allow you to

identify discrepancies early and contribute to effective financial management.

Software you must familiarize yourself with;

Dext,

QuickBooks

Xero

Tradify

Quartix

Booking Agents - Booking.com, Expedia, MyUkTravel, AirBnB, Interhomes

Requirements:

- Proven work experience as an Account Administrator or similar role

- Proficiency in accounting software (e.g., QuickBooks, Xero, Sage)

- Strong attention to detail and accuracy

- Excellent organizational and time-management skills

- Knowledge of financial regulations and compliance

- Bachelor's degree in Accounting or Finance is preferred

If you are a dedicated professional with a passion for numbers and a keen eye for detail, we invite you to apply for the Account Administrator position with us.

Job Types: Part-time, Permanent

Pay: From 12.21 per hour

Benefits:

Company pension Employee discount Free parking On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Elgin IV30 1EE: reliably commute or plan to relocate before starting work (preferred)
Experience:

Accounting: 3 years (required)
Work Location: In person