Job Description

Job Title: Accounts and Administration Assistant

Location: Head Office - Elham, Kent

About Us:

We are a small, private head office team supporting a group of property and trading companies. Our role is to ensure the businesses run efficiently, compliantly, and smoothly. We value accuracy, reliability, and professionalism and work closely as a team to support the wider group.

:

We are seeking a well-organised and dependable

Property & Accounts Assistant

to support the day-to-day management of a small property portfolio and assist with bookkeeping and administrative finance tasks.

This is a hands-on coordination and support role, suited to someone who enjoys structured work, has a

high level of attention to detail

, keeps records in order, and sees tasks through to completion. You will work closely with the director and existing bookkeeping support.

Key ResponsibilitiesProperty & Maintenance Coordination

Liaise with contractors and suppliers to arrange repairs and maintenance. Log, track, and follow up on maintenance issues to completion. Carry out basic property inspections to ensure standards and compliance are maintained. Maintain maintenance schedules and property records. Act as a point of contact for tenants regarding maintenance-related queries.

Accounts & Administration Support

Review, process, and organise supplier and contractor invoices. Assist with bookkeeping tasks using Sage, including reconciliations. Maintain accurate and up-to-date financial records. Support the preparation of management information for review. Coordinate documentation and records for month-end and year-end processes. Assist with information requests from accountants and advisors. Provide general administrative and ad-hoc support to the director as required.

Skills & Experience Required

Previous experience in a property, accounts, or office coordination role. Good practical understanding of bookkeeping and financial processes. Comfortable using Sage accounting software and Microsoft Office. Highly organised with

exceptional attention to detail and accuracy

. Reliable, trustworthy, and able to work independently. Clear and confident communicator. Able to prioritise tasks and follow processes consistently. Willingness to learn and adapt in a busy, small-team environment. Own car essential, as occasional travel will be required. Flexible approach to working hours.

Why Join Us

Flexible working hours. Supportive and collaborative working environment. Opportunity for

personal growth and development

as the group continues to evolve. Free on-site parking. Company events.

Application Instructions

When applying, please include the words

"Detail matters"

at the top of your application message and briefly (3-4 bullet points) describe how you would track a property maintenance issue from report to resolution.

Applications that do not follow these instructions may not be considered.

Job Type: Part-time

Pay: 14.00-15.00 per hour

Benefits:

Company events Flexitime Free parking On-site parking
Application question(s):

Did you include the words ' Details Matter' at the top of your application? Which of the following have you done personally using Sage?
Entered Invoices
Bank Reconciliations
Supplier Statement Reconciliations

in 3-4 bullet points describe how you would track a property maintenance issue from first report to resolution This role requires managing tasks independently and keeping things organised without close supervision. Are you comfortable with that? Tell us about a time you found an error in records or paperwork. What did you do?
Work Location: In person